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Custom Clearance Invoice

Custom Clearance Invoice Template for India

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Key Requirements PROMPT example:

Custom Clearance Invoice

"I need a Custom Clearance Invoice for importing pharmaceutical equipment from Germany to India, with special attention to temperature-controlled storage requirements and FDA compliance documentation, expected delivery in March 2025."

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Document background
The Custom Clearance Invoice is an essential document in Indian international trade operations, required whenever goods are imported into or exported from India. This document serves multiple purposes: it provides a detailed breakdown of all customs-related charges, ensures compliance with Indian customs regulations, and serves as a record for tax and audit purposes. The Custom Clearance Invoice must align with requirements set forth in the Customs Act, 1962, IGST Act, 2017, and various other Indian trade regulations. It includes critical information such as duties, taxes, agency fees, and handling charges, making it vital for both regulatory compliance and business record-keeping. The document is particularly important for businesses engaged in international trade, as it forms part of the mandatory documentation required for customs clearance and serves as proof of legitimate import/export transactions.
Suggested Sections

1. Invoice Header: Contains invoice number, date, and unique document identifier

2. Exporter/Seller Details: Complete name, address, and tax registration numbers (including GSTIN) of the exporting entity

3. Importer/Buyer Details: Complete name, address, and tax registration numbers of the importing entity, including IEC number

4. Shipment Details: Information about the shipment including vessel name, bill of lading number, port of loading and discharge

5. Goods Description: Detailed description of goods including HS codes, quantity, unit price, and total value

6. Customs Duties and Taxes: Breakdown of all applicable duties, taxes, and IGST calculations

7. Clearance Charges: Itemized list of all clearance-related charges and fees

8. Payment Terms: Terms and conditions for payment of customs duties and clearance charges

9. Declaration: Standard customs declaration and certification of information accuracy

Optional Sections

1. Insurance Details: Required when insurance is arranged by the customs broker or when CIF terms apply

2. Special Handling Instructions: Include when goods require specific handling or storage conditions

3. License/Permit Details: Required when goods need special import licenses or permits

4. Third Party Authorization: Include when a third party is authorized to handle customs clearance

5. Bond Details: Required when goods are cleared under various customs bonds

Suggested Schedules

1. Schedule A - Detailed Charges Breakdown: Itemized list of all charges including agency fees, documentation charges, and handling fees

2. Schedule B - Supporting Documents List: Checklist of all supporting documents attached for customs clearance

3. Appendix 1 - Terms and Conditions: Standard terms and conditions for customs clearance services

4. Appendix 2 - Duty Calculation Sheet: Detailed calculation of customs duties, taxes, and other government levies

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Manufacturing

International Trade

Retail

Automotive

Electronics

Pharmaceuticals

Textiles

Chemical

Agriculture

Consumer Goods

Industrial Equipment

Raw Materials

Food and Beverage

Logistics and Transportation

Relevant Teams

Finance

Supply Chain

Logistics

Compliance

International Trade

Operations

Procurement

Documentation

Legal

Accounts Payable

Customs Administration

Risk Management

Relevant Roles

Import/Export Manager

Customs Compliance Officer

Supply Chain Manager

Logistics Coordinator

Trade Finance Manager

Customs Broker

Shipping Manager

Documentation Specialist

Procurement Manager

International Trade Specialist

Customs Declaration Officer

Finance Controller

Operations Manager

Compliance Manager

Global Trade Manager

Industries
Customs Act, 1962: Primary legislation governing customs procedures in India, including provisions for assessment, collection of customs duties, and clearance procedures
Integrated Goods and Services Tax (IGST) Act, 2017: Covers the taxation aspects of imported goods and services, including calculation and collection of IGST on imports
Foreign Trade (Development and Regulation) Act, 1992: Provides framework for imports and exports, including documentation requirements and compliance procedures
Customs Valuation (Determination of Value of Imported Goods) Rules, 2007: Specifies methods for determining the customs value of imported goods for duty assessment
Sea Customs Act, 1878: Historical legislation still relevant for certain aspects of customs procedures and documentation
Central Goods and Services Tax (CGST) Rules, 2017: Provides specific requirements for documentation and invoicing format for GST purposes
Electronic Data Interchange (EDI) Guidelines: Regulations governing electronic submission of customs documentation and digital signatures
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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