Proforma Customs Invoice Template for India

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Key Requirements PROMPT example:

Proforma Customs Invoice

"I need a Proforma Customs Invoice for exporting automotive parts from Mumbai to a German buyer, with payment via letter of credit and delivery terms as CIF Hamburg, for shipment planned in March 2025."

Document background
The Proforma Customs Invoice is a fundamental document in international trade operations under Indian jurisdiction, governed primarily by the Customs Act, 1962 and Foreign Trade Policy. This document is required whenever goods are being exported from or imported into India, serving as a preliminary invoice that helps establish the customs value of goods and facilitate customs clearance procedures. It includes detailed information about the parties involved, complete description of goods, pricing, delivery terms, and payment conditions. The document is essential for obtaining import licenses, opening letters of credit, and completing customs formalities. It must comply with Indian customs regulations and international trade practices, making it a crucial tool for both commercial and regulatory purposes in international trade transactions.
Suggested Sections

1. Invoice Details: Basic information including proforma invoice number, date, and validity period

2. Exporter Information: Complete details of the exporter including name, address, tax identification numbers, and export registration details

3. Importer Information: Complete details of the importer including name, address, tax identification numbers, and import registration details

4. Shipment Details: Information about shipping terms, port of loading, port of discharge, and final destination

5. Product Details: Detailed description of goods including HS codes, quantity, unit price, and total value

6. Payment Terms: Information about payment method, currency, and payment conditions

7. Total Invoice Value: Breakdown of costs including goods value, shipping, insurance, and total CIF/FOB value

8. Declaration: Standard declaration stating the truthfulness of information provided and compliance with export-import regulations

Optional Sections

1. Bank Details: Required when payment is to be made through bank transfer or letter of credit

2. Special Instructions: Include when there are specific handling, packaging, or shipping requirements

3. Certificate of Origin Details: Required when preferential duty treatment is claimed under trade agreements

4. Insurance Details: Include when insurance is arranged by the exporter and included in the invoice value

5. Commission Details: Required when any agent commission is involved in the transaction

6. Export License Details: Include when goods require special export licenses or permits

Suggested Schedules

1. Detailed Packing List: Itemized list of packages, dimensions, weights, and marking details

2. Product Specifications: Technical specifications, drawings, or catalogs of the products being exported

3. Quality Certificates: Copies of relevant quality certifications or inspection reports

4. Export License Copies: Copies of required export licenses or permits

5. Supporting Documents List: Checklist of all supporting documents required for customs clearance

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Clauses
Relevant Industries

Manufacturing

International Trade

Retail

Automotive

Electronics

Textiles

Pharmaceuticals

Agriculture

Chemical Industry

Consumer Goods

Heavy Industry

Technology

Food and Beverage

Raw Materials

Relevant Teams

Export Operations

Import Operations

Customs Compliance

International Trade

Logistics

Supply Chain

Documentation

Finance

Legal

Procurement

Shipping

Commercial Operations

Relevant Roles

Export Manager

Import Coordinator

Customs Compliance Officer

Trade Documentation Specialist

Logistics Manager

Supply Chain Director

International Trade Specialist

Shipping Coordinator

Commercial Manager

Trade Finance Manager

Customs Broker

Global Trade Compliance Manager

Export Documentation Clerk

International Sales Manager

Procurement Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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