Commercial Invoice Pro Forma Template for India

The Commercial Invoice Pro Forma is a fundamental document in international trade transactions, serving as a preliminary bill of sale before the actual shipment of goods. It is particularly important in the Indian context, where it must comply with various regulations including the Foreign Trade (Development and Regulation) Act, GST laws, and RBI guidelines. This document is typically used when exporters need to provide buyers with detailed quotations, when importers need to obtain import licenses or foreign exchange allocations, or when establishing letters of credit. The Pro Forma Invoice includes comprehensive information about the transaction including product details, pricing, delivery terms, and payment conditions, while adhering to Indian documentation requirements for international trade. It serves as a commitment from the seller regarding the terms of sale and helps facilitate customs clearance and international payment processes.

1. Invoice Header: Contains 'Pro Forma Invoice' title, unique invoice number, and date of issue

2. Seller Information: Complete details of the exporter including name, address, tax registration numbers (GST), and contact information

3. Buyer Information: Complete details of the importer including name, address, tax registration numbers, and contact information

4. Shipment Details: Information about delivery terms (Incoterms), shipment method, expected date of shipment, and destination

5. Product Details: Itemized list of products including description, HS Code, quantity, unit price, and total amount

6. Financial Information: Currency, exchange rates if applicable, subtotal, applicable taxes, and total amount

7. Payment Terms: Specified payment method, payment timeline, and banking details

8. Declaration: Standard declaration stating this is a pro forma invoice and certification of information accuracy