Release Letter From Collection Agency Template for England and Wales

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Key Requirements PROMPT example:

Release Letter From Collection Agency

"I need a Release Letter From Collection Agency confirming full settlement of debt reference ABC123, with payment of £5,000 made on January 15, 2025, and requesting removal of the debt from all credit reference agencies."

Document background
A Release Letter From Collection Agency is utilized when a debt collection matter has been concluded, either through full payment, negotiated settlement, or other resolution. This document, governed by English and Welsh law, serves multiple purposes: it confirms the termination of collection efforts, provides the debtor with formal evidence of release, and helps maintain compliance with UK financial regulations. The letter typically includes specific debt details, confirmation of settlement terms, and may address credit reporting implications. It's particularly important for maintaining clear documentation trails and protecting both the collection agency and debtor's interests.
Suggested Sections

1. Letterhead and Date: Collection agency's details and date of release

2. Debtor Information: Full name, address, and account reference of the debtor

3. Debt Details: Original creditor, debt amount, and account reference numbers

4. Release Statement: Clear statement confirming the release of debt collection activities

5. Confirmation of Settlement: Details of how the debt was settled or reason for release

Optional Sections

1. Credit Report Update: Statement about updating credit reference agencies, used when relevant

2. Future Communications: Instructions regarding any future correspondence, used when needed

3. Return of Documents: Details about returning original documents, if applicable

Suggested Schedules

1. Payment Receipt: Copy of final payment receipt if debt was settled

2. Original Debt Documentation: Copies of original debt agreements being released

3. Settlement Agreement: If debt was settled through a formal settlement agreement

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Industries

Consumer Credit Act 1974: Primary legislation regulating consumer credit and debt collection practices, defining the rights of debtors and creditors in England and Wales

Financial Services and Markets Act 2000: Establishes the regulatory framework for financial services including licensed collection agencies

Data Protection Act 2018 and UK GDPR: Governs the handling of personal data, including requirements for record-keeping and data deletion in debt collection processes

Limitation Act 1980: Sets statutory time limits for bringing claims and defines rules for statute-barred debts

FCA Regulations (CONC): Financial Conduct Authority rules including the Consumer Credit Sourcebook, providing guidelines on treating customers fairly and debt collection conduct

Credit Services Regulations 2010: Regulates the provision of credit services and collection agency practices

Contract Law Principles: Common law principles governing contract formation and requirements for valid release of obligations under English and Welsh law

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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