Move Out Letter To Tenant Thank You Template for England and Wales

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Key Requirements PROMPT example:

Move Out Letter To Tenant Thank You

"I need to draft a Move Out Letter To Tenant Thank You for a family who has been renting my property for 5 years and is leaving on good terms in March 2025; I want to offer them a future reference and confirm their deposit will be returned in full."

Document background
The Move Out Letter To Tenant Thank You is a professional communication tool used in England and Wales when a tenant vacates a rental property. It serves multiple purposes: expressing appreciation for the tenant's occupancy, documenting the formal end of the tenancy relationship, providing information about deposit returns, and requesting necessary forwarding details. This document is particularly important in maintaining professional relationships and ensuring clear communication during the transition period. It also helps landlords maintain compliance with relevant housing legislation while providing a documented trail of the tenancy conclusion.
Suggested Sections

1. Date and Address: Current date and tenant's address details

2. Appreciation Statement: Expression of gratitude for the tenant's residency during the tenancy period

3. Tenancy Period Confirmation: Confirmation of the start and end dates of the tenancy

4. Property Condition Acknowledgment: Statement regarding the condition in which the property was left

5. Deposit Return Information: Details about the deposit return process, timeline, and any deductions if applicable

6. Contact Information Request: Request for forwarding address and future contact details

Optional Sections

1. Reference Offer: Optional offer to provide future landlord references for the tenant

2. Final Utility Readings: Confirmation of final utility meter readings and billing arrangements

3. Key Return Confirmation: Acknowledgment of returned keys and access devices

Suggested Schedules

1. Property Inspection Report: Detailed report of the final property inspection

2. Deposit Deduction Breakdown: Itemized list of any deductions made from the security deposit

3. Utility Reading Records: Documentation of final utility meter readings with photographs if applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries
Relevant Teams
Relevant Roles
Industries

Housing Act 1988: Primary legislation governing residential tenancies in England and Wales, including assured and assured shorthold tenancies

Landlord and Tenant Act 1985: Fundamental legislation covering landlord and tenant obligations, including property conditions and repairs

Housing and Planning Act 2016: Modern legislation updating various aspects of housing law and property management

Housing Act 2004: Contains requirements for deposit protection schemes and their operation

Tenant Fees Act 2019: Regulates deposit returns and restricts charges that can be made to tenants

Housing Health and Safety Rating System (HHSRS): System for evaluating potential risks and hazards in residential properties

General Data Protection Regulation (GDPR): European Union law on data protection and privacy, affecting how tenant personal information must be handled

Data Protection Act 2018: UK's implementation of GDPR, governing how personal data must be handled and protected

Deposit Return Timeline: Legal requirement to return deposits within 10 days of agreement on deductions

Property Condition Documentation: Legal requirement to document and evidence the condition of the property at the end of tenancy

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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