Janitorial Subcontractor Agreement Template for England and Wales

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Key Requirements PROMPT example:

Janitorial Subcontractor Agreement

"I need a Janitorial Subcontractor Agreement for engaging a small cleaning company to help service our existing office cleaning contracts in Manchester, with specific provisions for handling sensitive client data and working during office hours."

Document background

The Janitorial Subcontractor Agreement is essential for cleaning service providers operating in England and Wales who need to formally engage subcontractors to fulfill client commitments. This document establishes clear terms for service delivery, compliance with health and safety regulations, insurance requirements, and payment terms. It protects both the main contractor and subcontractor by clearly defining responsibilities, performance standards, and liability allocation, while ensuring compliance with UK employment law and industry standards.

Suggested Sections

1. 1. Parties: Identifies the contracting parties (contractor and subcontractor)

2. 2. Background: Explains context and purpose of the agreement

3. 3. Definitions: Defines key terms used throughout the agreement

4. 4. Scope of Services: Details the specific cleaning and maintenance services to be provided

5. 5. Term and Termination: Duration of agreement and termination provisions

6. 6. Payment Terms: Payment amounts, schedules, and invoicing procedures

7. 7. Health and Safety Obligations: Safety requirements and COSHH compliance

8. 8. Insurance Requirements: Required insurance coverage and minimum amounts

9. 9. Compliance with Laws: Obligations to comply with relevant legislation and regulations

10. 10. Confidentiality: Provisions for handling confidential information

Optional Sections

1. Equipment and Materials: Specifies who provides cleaning equipment and materials - include when there's shared responsibility for equipment

2. Security Requirements: Special security protocols and clearances - include for sensitive locations like banks or government buildings

3. Environmental Standards: Specific environmental compliance requirements - include when client has specific environmental policies

4. Staff Training and Qualifications: Requirements for staff training and certifications - include when specific qualifications are required

5. Data Protection: Specific data protection and privacy requirements - include when personal data processing is involved

Suggested Schedules

1. Schedule 1 - Service Specification: Detailed breakdown of cleaning tasks and frequencies

2. Schedule 2 - Pricing Schedule: Detailed pricing breakdown and rate card

3. Schedule 3 - Key Performance Indicators: Performance metrics and measurement criteria

4. Schedule 4 - Site Rules: Specific rules and requirements for each location

5. Appendix A - COSHH Assessments: Risk assessments for cleaning chemicals

6. Appendix B - Insurance Certificates: Copies of required insurance documentation

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Commercial Property
Healthcare
Education
Industrial
Retail

Relevant Teams

Operations
Facilities Management
Procurement
Legal
Finance
Health and Safety

Relevant Roles

Facilities Manager
Operations Director
Contract Manager
Procurement Manager
Health and Safety Officer

Industries

Employment Rights Act 1996: Core employment legislation defining fundamental employment rights and status determinations for workers in the UK

IR35 Legislation: Tax legislation determining employment status for tax purposes and contractor arrangements

Agency Workers Regulations 2010: Regulations ensuring equal treatment for agency workers and temporary staff

Health and Safety at Work Act 1974: Primary legislation governing workplace health and safety requirements in the UK

Control of Substances Hazardous to Health Regulations 2002: Regulations governing the use and handling of hazardous substances, particularly relevant for cleaning chemicals

Management of Health and Safety at Work Regulations 1999: Detailed requirements for workplace risk assessments and safety management systems

Workplace (Health, Safety and Welfare) Regulations 1992: Specific requirements for workplace conditions and facilities

Employers' Liability (Compulsory Insurance) Act 1969: Mandatory insurance requirements for employers

Environmental Protection Act 1990: Legislation governing environmental protection and waste management responsibilities

Working Time Regulations 1998: Regulations governing working hours, rest periods, and holiday entitlements

National Minimum Wage Act 1998: Legislation ensuring minimum wage requirements are met

UK GDPR: Data protection legislation governing the processing of personal data

Data Protection Act 2018: UK's implementation of data protection requirements alongside UK GDPR

Unfair Contract Terms Act 1977: Legislation controlling unfair terms in contracts and business dealings

Equality Act 2010: Comprehensive legislation protecting against discrimination and promoting equality

Modern Slavery Act 2015: Legislation preventing forced labor and human trafficking in supply chains

Immigration, Asylum and Nationality Act 2006: Legislation governing right to work checks and employment of foreign nationals

BICSc Standards: Professional standards set by the British Institute of Cleaning Science for cleaning operations

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Let's create your Janitorial Subcontractor Agreement

Authors

Alex Denne

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