Internal Offer Letter Template for England and Wales

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Key Requirements PROMPT example:

Internal Offer Letter

"I need an Internal Offer Letter for promoting our Senior Developer to Technical Lead position, including a 20% salary increase and additional team management responsibilities, with the change to take effect from March 1, 2025."

Document background
The Internal Offer Letter is a crucial document used when promoting or transferring existing employees within an organization under English and Welsh law. It serves as formal documentation of changes to employment terms while preserving the original employment relationship. The letter typically includes details about the new role, revised compensation, changed responsibilities, and any modifications to existing terms and conditions. It must comply with UK employment legislation and should be clear about whether it constitutes a variation of existing terms or a new contract entirely.
Suggested Sections

1. Letter Header: Company letterhead, date, and internal reference

2. Employee Details: Full name and current position of employee

3. New Role Details: Job title, department, and reporting line

4. Compensation: New salary, benefits, and any changes to existing package

5. Start Date: Effective date of the new role

6. Key Terms: Any significant changes to existing terms and conditions

7. Acceptance Process: How to accept the offer and deadline for response

Optional Sections

1. Probationary Period: Details of any probationary period for the new role, applicable for significant role changes or promotions

2. Training Requirements: Specification of mandatory training requirements for the new position, when role requires specific qualifications

3. Mobility Clause: Details about location changes and mobility requirements, when the role involves a different working location

Suggested Schedules

1. Job Description: Detailed description of new role and responsibilities

2. Benefits Summary: Overview of any changes to benefits package

3. Organization Chart: Shows new position within team structure

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Industries

Employment Rights Act 1996: Core employment legislation covering written particulars of employment, basic employment rights and protections, notice periods, and terms and conditions of employment

Equality Act 2010: Legislation governing prevention of discrimination, protected characteristics, equal pay provisions, and reasonable accommodations requirements

Data Protection Act 2018 and UK GDPR: Regulations concerning handling of personal information, privacy notices, and data protection rights in employment context

National Minimum Wage Act 1998: Legislation ensuring compliance with minimum wage requirements and age-related pay scales

Working Time Regulations 1998: Rules governing working hours, rest breaks, and holiday entitlement

Pensions Act 2008: Legislation covering auto-enrollment requirements and pension scheme information obligations

Trade Union and Labour Relations (Consolidation) Act 1992: Legislation governing trade union relationships and collective labor rights in the workplace

Health and Safety at Work Act 1974: Fundamental legislation establishing basic health and safety obligations in the workplace

Common Law Principles: Established case law principles regarding employment contracts and employer-employee relationships

Industry-Specific Regulations: Any sector-specific regulations that may apply to the particular industry or role

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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