Final Demand For Payment Letter Template for England and Wales

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Key Requirements PROMPT example:

Final Demand For Payment Letter

"I need a Final Demand For Payment Letter for an outstanding invoice of £25,000 owed by a construction company, where previous payment reminders have been ignored for 3 months, and I want to include statutory interest calculations before proceeding with legal action."

Document background
The Final Demand For Payment Letter is a crucial document in the debt recovery process under English and Welsh law. It represents the last formal attempt to secure payment before initiating legal proceedings. This document should be used when previous payment requests have been unsuccessful and the creditor is prepared to take legal action. The letter must include specific details about the debt, clear payment instructions, and statutory requirements as per the Pre-Action Protocol for Debt Claims. It serves both as a final opportunity for the debtor to settle the outstanding amount and as evidence of the creditor's reasonable attempts to recover the debt before pursuing court action.
Suggested Sections

1. Recipient Details: Full name and address of the debtor

2. Debt Reference: Clear identification of the debt/invoice number

3. Amount Due: Total amount outstanding including any interest or charges

4. Payment History: Brief summary of previous payment requests

5. Payment Deadline: Clear final deadline for payment

6. Payment Methods: Available payment options and bank details

7. Consequences: Clear statement of next steps if payment isn't received

Optional Sections

1. Interest Calculation: Breakdown of interest charges, used when applying statutory or contractual interest

2. Payment Plan Options: Alternative payment arrangements when willing to consider installment payments

3. Previous Correspondence Reference: References to prior communications when multiple demands have been sent

Suggested Schedules

1. Statement of Account: Detailed breakdown of the debt

2. Copy of Original Invoice: Evidence of the original debt

3. Information Sheet: Standard information about debt claims and debtor rights

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Industries

Late Payment of Commercial Debts (Interest) Act 1998: Establishes statutory right to claim interest on late commercial payments, sets out applicable interest rates, and allows for compensation for late payment

Limitation Act 1980: Sets time limits for bringing claims (generally 6 years for simple contracts) and establishes when the debt became due

Consumer Credit Act 1974: Regulates enforcement of consumer credit agreements and sets out requirements for communications with debtors

Financial Conduct Authority (FCA) Rules: Includes CONC (Consumer Credit Sourcebook) regulations and guidelines for fair treatment of customers in debt collection

Pre-Action Protocol for Debt Claims: Sets out required steps creditors must take before court proceedings, including information requirements and response timeframes

General Data Protection Regulation (GDPR) and Data Protection Act 2018: Outlines requirements for handling personal data and privacy considerations in communications

Contract Law principles: Covers requirements to reference underlying contract or basis of debt and consideration of contractual interest rates

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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