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Event Photography Contract
"I need an Event Photography Contract for my corporate product launch taking place in March 2025, requiring two photographers for a full day shoot with rights for unlimited commercial usage of the images across all our marketing channels."
1. Parties: Identification and details of the photographer and client
2. Background: Context of the agreement and basic information about the event
3. Definitions: Key terms used throughout the contract including definitions of Services, Event, Photographs, etc.
4. Services: Detailed description of photography services to be provided, including timing, coverage, and deliverables
5. Payment Terms: Fees, payment schedule, deposit requirements, and accepted payment methods
6. Copyright and Usage Rights: Ownership of images, licensed usage rights, and restrictions on use
7. Delivery: Timeframes, format, and method of image delivery
8. Cancellation: Cancellation terms, notice periods, and refund policy
1. Shot List: Specific photographs requested by client, to be used when client has particular photo requirements
2. Second Shooter: Terms regarding additional photographers, applicable when multiple photographers are involved
3. Travel Expenses: Terms for travel costs and accommodation, used when event location requires significant travel
4. Album Production: Terms for photo album creation and delivery, included when album creation is part of the service
1. Schedule 1: Price List: Detailed breakdown of costs and packages
2. Schedule 2: Shot List: Detailed list of required photographs and specific moments to be captured
3. Schedule 3: Timeline: Event schedule and photography timing requirements
4. Appendix A: Model Release Form: Standard model release form for event attendees
Authors
Services
Event
Event Date
Venue
Deliverables
Final Images
Raw Images
Copyright
License
Deposit
Balance
Digital Files
Editing
Force Majeure
Image Resolution
Model Release
Second Shooter
Shot List
Working Hours
Client Materials
Completion Date
Confidential Information
Intellectual Property Rights
Payment Schedule
Photographer's Equipment
Proofs
Retouching
Territory
Usage Rights
Payment Terms
Copyright and Intellectual Property
License and Usage Rights
Delivery of Images
Editing and Retouching
Cancellation and Rescheduling
Force Majeure
Insurance
Confidentiality
Data Protection
Model Releases
Quality Assurance
Equipment and Backup
Health and Safety
Liability and Indemnification
Dispute Resolution
Termination
Assignment
Entire Agreement
Governing Law
Third Party Rights
Severability
Notices
Variation
Exclusivity
Subcontracting
Client Obligations
Photographer's Obligations
Warranties
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