End Of Fixed Term Contract Template for England and Wales

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Key Requirements PROMPT example:

End Of Fixed Term Contract

"I need an End of Fixed Term Contract document for a software developer whose 18-month contract expires on March 15, 2025, including standard confidentiality provisions and arrangements for the return of company equipment."

Document background
The End of Fixed Term Contract document is essential when concluding fixed-term employment arrangements in England and Wales. It should be used when a pre-agreed fixed-term contract is reaching its natural conclusion, typically in project-based work, temporary replacements, or seasonal employment. The document ensures compliance with UK employment legislation, particularly the Fixed-term Employees Regulations 2002, and includes crucial information about final payments, outstanding entitlements, and post-employment obligations. It helps prevent future disputes and provides clear documentation of the employment relationship's conclusion.
Suggested Sections

1. Date and Parties: Identification of employer and employee with full names and addresses

2. Employment End Date: Clear statement confirming the date when the fixed-term contract will end

3. Final Payment Terms: Details of final salary payment, including date and calculation method

4. Holiday Pay: Calculation and payment terms for any accrued but unused holiday

5. Company Property: List of company property to be returned and deadline for return

6. Confidentiality: Reminder of ongoing confidentiality obligations post-employment

Optional Sections

1. Reference Provision: Terms regarding the provision of future employment references (include when agreed with employee)

2. Post-termination Restrictions: Reminder of any existing post-termination restrictions (include if applicable from original contract)

3. Settlement Terms: Any additional payments or arrangements beyond statutory/contractual requirements (include if negotiated)

4. Waiver of Claims: Mutual release of claims (include if additional settlement terms are offered)

Suggested Schedules

1. Schedule 1 - Final Payment Calculation: Detailed breakdown of final salary, holiday pay, and any other payments

2. Schedule 2 - Company Property Checklist: Itemized list of company property to be returned

3. Schedule 3 - Outstanding Holiday Calculation: Detailed calculation of remaining holiday entitlement and corresponding payment

4. Schedule 4 - Ongoing Obligations: Summary of continuing post-employment obligations including confidentiality terms

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Industries

Fixed-term Employees Regulations 2002: Core legislation governing fixed-term employment, ensuring equal treatment with permanent employees, regulating contract succession, and determining automatic permanent status after 4 years

Employment Rights Act 1996: Primary legislation covering notice periods, unfair dismissal rights, redundancy payments, and requirements for written employment statements

Equality Act 2010: Legislation ensuring non-discrimination, equal treatment obligations, and protection of characteristics in employment relationships

Working Time Regulations 1998: Regulations governing working hours, holiday pay calculations, and outstanding leave entitlements at contract termination

ACAS Code of Practice: Practical guidance on proper procedures for ending employment and ensuring fair treatment during termination process

Notice Period Requirements: Contractual and statutory notice periods that must be observed when ending fixed-term employment

Final Pay Calculations: Requirements for calculating and processing final salary, including any outstanding payments, bonuses, or deductions

Company Property Returns: Procedures and obligations regarding the return of company equipment, documents, and other assets

Confidentiality Obligations: Ongoing duties regarding confidential information and trade secrets post-employment

Holiday Entitlement: Calculation and payment of any accrued but unused holiday pay upon contract termination

Post-termination Restrictions: Any applicable restrictions on future employment or business activities after contract end

Tax Compliance: Tax implications and requirements for final payments and P45 documentation

Data Protection Obligations: Ongoing obligations under GDPR and Data Protection Act 2018 regarding employee personal data

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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