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End Of Fixed Term Contract Letter

End Of Fixed Term Contract Letter Template for England and Wales

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Key Requirements PROMPT example:

End Of Fixed Term Contract Letter

"I need an End Of Fixed Term Contract Letter for a project manager whose 18-month contract is ending on March 15, 2025, including details about returning company equipment and final bonus payment arrangements."

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Document background
The End Of Fixed Term Contract Letter is a crucial document in English and Welsh employment law, used when a fixed-term employment arrangement reaches its predetermined conclusion. It should be issued with appropriate notice before the contract's end date and must comply with the Fixed-term Employees (Prevention of Less Favourable Treatment) Regulations 2002 and other relevant employment legislation. The letter provides clarity on the termination date, final payments, and other practical arrangements, helping to ensure a smooth transition and protecting both employer and employee interests.
Suggested Sections

1. Addressee Details: Full name and address of the employee

2. Contract End Date Reference: Clear statement of when the fixed-term contract will end

3. Confirmation of End: Explicit statement that the contract will not be renewed

4. Final Working Day: Specification of the last day of employment

5. Final Payment Details: Information about final salary and any outstanding payments

Optional Sections

1. Alternative Employment Options: Section detailing other available positions within the organization when redeployment opportunities exist

2. Return of Company Property: Section listing items to be returned when employee has company equipment or materials

3. Reference Provision: Information about future reference arrangements when company policy allows for references

4. Redundancy Payment: Details of any redundancy payment when employee qualifies for redundancy pay

Suggested Schedules

1. P45 Form: Tax document showing earnings and tax paid to date

2. Final Payment Calculation: Detailed breakdown of final payment including holiday pay

3. Company Property Checklist: List of items to be returned before final day

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries
Relevant Teams
Relevant Roles
Industries

Employment Rights Act 1996: Primary legislation covering written reasons for dismissal, notice period requirements, and redundancy pay eligibility. Key consideration for ensuring proper termination procedures.

Fixed-term Employees Regulations 2002: Regulations protecting fixed-term workers from less favorable treatment, governing successive contracts, and automatic conversion to permanent status after 4 years unless objectively justified.

Equality Act 2010: Legislation ensuring non-discrimination in termination processes and consideration of protected characteristics in employment decisions.

ACAS Code of Practice: Guidelines establishing best practices and fair procedures for ending employment relationships.

GDPR and Data Protection Act 2018: Legislation governing the handling of personal data and record keeping requirements during employment termination.

Employment Relations Act 1999: Legislation establishing the right to be accompanied at meetings related to employment termination.

Unfair Dismissal Provisions: Legal framework ensuring fair handling of contract termination and consideration of alternative employment opportunities to prevent unfair dismissal claims.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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