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End Of Fixed Term Contract

End Of Fixed Term Contract Template for New Zealand

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Key Requirements PROMPT example:

End Of Fixed Term Contract

"I need an End of Fixed Term Contract for a project manager whose 18-month contract expires on March 15, 2025, including detailed handover requirements for three ongoing projects and provisions for the return of company laptop and security access cards."

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Document background
The End Of Fixed Term Contract document is essential in New Zealand employment contexts where a predetermined employment period is coming to its natural conclusion. It is used when an employee has been hired for a specific duration, project, or seasonal work, and that term is about to expire. This document must comply with New Zealand's Employment Relations Act 2000 and related employment legislation, ensuring proper notice and fair treatment. It typically includes confirmation of the end date, details of final payments including holiday pay, requirements for returning company property, and administrative procedures for the employee's departure. The document serves both legal and practical purposes, providing clear communication about the employment conclusion while maintaining professional relationships and ensuring all parties understand their rights and obligations.
Suggested Sections

1. Date and Address Block: Formal letter heading including date and employee's full contact details

2. Reference Line: Reference to the employee's position and original fixed-term agreement details

3. Confirmation of End Date: Clear statement confirming the fixed-term employment will end on the specified date as per original agreement

4. Reason for End: Reiteration that this is the natural conclusion of a fixed-term contract as originally agreed

5. Final Entitlements: Overview of final pay, holiday pay, and any other entitlements due

6. Return of Company Property: List of company property to be returned before departure

7. Final Administrative Matters: Details about last day procedures, security access, email accounts etc.

8. Acknowledgement: Space for both parties to sign acknowledging the contents

Optional Sections

1. Handover Requirements: Include when there are specific projects or responsibilities that need to be transferred

2. Reference Offer: Include when the employer is willing to provide a reference for future employment

3. Future Opportunities: Include when there may be potential for future employment with the organization

4. Confidentiality Reminder: Include when there are specific confidentiality obligations that extend beyond employment

5. Celebration/Farewell: Include when the organization wishes to acknowledge the employee's contribution with a farewell event

Suggested Schedules

1. Schedule 1 - Final Payment Calculation: Detailed breakdown of final pay including salary, holiday pay, and any other entitlements

2. Schedule 2 - Company Property Checklist: Itemized list of company property to be returned

3. Schedule 3 - Project Status Report: Status update on any ongoing projects and handover notes

4. Appendix A - Exit Checklist: Checklist of administrative tasks to be completed before last day

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Education

Healthcare

Construction

Information Technology

Retail

Hospitality

Manufacturing

Professional Services

Public Sector

Non-Profit

Agriculture

Media and Entertainment

Financial Services

Scientific Research

Transportation

Relevant Teams

Human Resources

Legal

Payroll

Operations

Administration

Compliance

Employee Relations

Talent Management

Finance

Department Management

Relevant Roles

Project Manager

Seasonal Worker

Contract Teacher

Temporary Administrator

Interim CEO

Research Assistant

Graduate Intern

Maternity Cover Position

Contract Developer

Fixed-term Consultant

Seasonal Agricultural Worker

Temporary Site Manager

Project-based Engineer

Contract Medical Professional

Fixed-term Academic Staff

Industries
Employment Relations Act 2000: Primary legislation governing employment relationships in New Zealand, including provisions for fixed-term employment agreements, termination procedures, and good faith obligations
Holidays Act 2003: Governs the calculation and payment of holiday pay, including final holiday pay entitlements upon termination of employment
Privacy Act 2020: Regulates the collection, use, and disclosure of personal information during the employment relationship and termination process
Human Rights Act 1993: Ensures the termination process is conducted without discrimination based on prohibited grounds such as age, gender, ethnicity, etc.
Wages Protection Act 1983: Regulates the payment of wages and salaries, including final payments and deductions upon termination of employment
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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