Driver Record Release Form Template for England and Wales

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Key Requirements PROMPT example:

Driver Record Release Form

"I need a Driver Record Release Form for our logistics company to obtain driving records for 50 new delivery drivers we're hiring in March 2025, ensuring compliance with both employment law and DVLA requirements."

Document background
The Driver Record Release Form serves as a crucial document in situations where access to driving records is necessary for employment, insurance, or legal purposes. This form, governed by English and Welsh law, ensures compliance with data protection regulations while facilitating the authorized sharing of driving history information. It provides a standardized method for obtaining consent from drivers and maintaining clear documentation of who can access their records, for what purpose, and for how long. The form is particularly important in contexts where verification of driving history is essential for risk assessment, regulatory compliance, or employment decisions.
Suggested Sections

1. Driver Information: Personal details of the driver including name, address, date of birth, driver's license number

2. Authorization Statement: Clear statement of consent for record release

3. Purpose of Release: Specific reason for requesting driver records

4. Duration of Authorization: Time period for which the authorization is valid

5. Recipient Information: Details of who is authorized to receive the records

6. Signature Block: Space for driver's signature and date

Optional Sections

1. Employer Details: Section for employer information when the form is used in an employment context

2. Insurance Company Details: Section for insurance company information when the form is used for insurance purposes

3. Third Party Authorization: Additional authorization details when someone other than the driver is authorized to request records

Suggested Schedules

1. ID Verification Documents: List of acceptable identification documents required for verification

2. Privacy Notice: Detailed information about how the personal data will be used, stored, and protected

3. Fee Schedule: Schedule of any applicable costs associated with the record release process

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries
Relevant Teams
Relevant Roles
Industries

UK GDPR and Data Protection Act 2018: Primary legislation governing the collection, processing, and sharing of personal data in the UK. Essential for ensuring compliant handling of driver information.

Road Traffic Act 1988: Key legislation governing road traffic matters, including requirements around driving records and licensing in England and Wales.

Road Safety Act 2006: Modern legislation updating various aspects of road traffic law and driver information management.

Freedom of Information Act 2000: Legislation governing how information can be requested and shared by public bodies, relevant for DVLA record requests.

DVLA Regulations: Specific guidelines and requirements set by the Driver Vehicle Licensing Agency for accessing and sharing driver records.

Equality Act 2010: Legislation ensuring non-discrimination in employment contexts when requesting and using driver records.

Employment Rights Act 1996: Fundamental employment legislation that may impact how driver records are requested and used in employment situations.

Common Law Contract Principles: Legal principles governing formation of valid contracts, including requirements for consent and authorization in England and Wales.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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