Authorisation To Release Records Template for England and Wales

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Key Requirements PROMPT example:

Authorisation To Release Records

"I need an Authorisation To Release Records for my medical history from London General Hospital to be shared with my new specialist doctor in Manchester, valid for 6 months from January 2025."

Document background
An Authorisation To Release Records is essential when personal or confidential records need to be shared between parties in England and Wales. This document type is commonly used in various contexts, from medical record transfers to educational transcript releases. The authorisation provides legal protection for both the record holder and recipient, ensuring compliance with UK data protection laws. It typically includes specific details about the records to be released, the purpose of release, the duration of the authorisation, and any conditions or limitations on the use of the information.
Suggested Sections

1. Authorising Party Details: Full name, address, and identifying information of person authorising release

2. Record Holder Details: Identity and contact information of organisation/person holding the records

3. Records Description: Specific description of records to be released

4. Recipient Details: Identity and contact information of person/organisation receiving records

5. Duration: Time period for which authorization is valid

6. Purpose: Stated purpose for which records are being released

7. Signature Block: Space for signature, date, and witness details

Optional Sections

1. Special Instructions: Any specific handling or disclosure instructions - use when special handling of records is required

2. Third Party Authorization: Authorization for specific third parties to access records - use when multiple parties need access

3. Revocation Rights: Details of how authorization can be revoked - use when emphasizing right to withdraw consent

Suggested Schedules

1. Identity Verification Documents: Copies of ID documents proving identity of authorising party

2. Specific Records List: Detailed list of specific records to be released if extensive

3. Additional Consents: Any additional consent forms required for specific types of records

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Industries

Data Protection Act 2018: The UK's primary data protection legislation that implements national data protection standards, sets out rules for processing personal data, and defines the rights of data subjects.

UK General Data Protection Regulation (UK GDPR): Post-Brexit adaptation of EU GDPR that regulates the processing of personal data in the UK and establishes core principles for data protection.

Access to Health Records Act 1990: Legislation specifically governing access to health records of deceased patients and regulating rights of access to medical records.

Access to Medical Reports Act 1988: Legislation covering medical reports prepared for employment or insurance purposes, establishing patient rights regarding medical reports.

Mental Capacity Act 2005: Framework legislation relevant when authorization involves individuals lacking mental capacity, establishing guidelines for decision-making on behalf of others.

Freedom of Information Act 2000: Legislation establishing right of access to information held by public authorities, relevant when records are held by public bodies.

Human Rights Act 1998: Legislation incorporating Article 8 (right to privacy) and establishing the balance between privacy rights and disclosure requirements.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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