Cleaning Contract Proposal Template for England and Wales

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Key Requirements PROMPT example:

Cleaning Contract Proposal

"I need a Cleaning Contract Proposal for my commercial office building in Manchester, covering daily cleaning services for 100 employees starting March 2025, with specific focus on eco-friendly cleaning products and waste management procedures."

Document background
The Cleaning Contract Proposal is designed for use in England and Wales when a cleaning service provider wishes to formally propose their services to potential clients. This document serves as a comprehensive outline of proposed cleaning services, incorporating essential elements such as scope of work, pricing structure, service frequency, and compliance with UK regulations. The proposal addresses health and safety requirements, insurance provisions, and specific cleaning protocols while establishing clear expectations for both parties.
Suggested Sections

1. Service Description: Detailed outline of cleaning services to be provided including scope, frequency, and quality standards

2. Pricing Structure: Comprehensive breakdown of costs, payment terms, and billing procedures

3. Service Schedule: Specified times and frequency of cleaning services, including regular and ad-hoc arrangements

4. Health & Safety Compliance: Mandatory safety protocols, risk assessments, and regulatory compliance measures

5. Insurance Coverage: Required insurance details including public liability and employer's liability coverage

Optional Sections

1. Equipment Provision: Details of cleaning equipment supply and maintenance, included when provider supplies equipment

2. Staff Training: Training specifications and certifications, included for specialized cleaning environments

3. Environmental Policy: Green cleaning practices and sustainability measures, included when environmentally friendly services are requested

4. Security Procedures: Specific security protocols and requirements, included for high-security facilities

Suggested Schedules

1. Schedule A - Schedule of Rates: Detailed pricing breakdown for different services and additional charges

2. Schedule B - Cleaning Checklist: Comprehensive list of tasks to be completed during each clean, organized by area and frequency

3. Schedule C - Material Safety Data Sheets: Technical information and safety data for all cleaning products to be used

4. Schedule D - Site Access Procedures: Detailed access arrangements, security protocols, and key handling procedures

5. Schedule E - Performance Metrics: Key performance indicators and quality assessment criteria

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries
Relevant Teams
Relevant Roles
Industries

Health and Safety at Work Act 1974: Primary legislation governing workplace health and safety in the UK, setting out employers' responsibilities to ensure safe working environments and practices

Control of Substances Hazardous to Health Regulations 2002 (COSHH): Regulations controlling exposure to hazardous substances, particularly relevant for cleaning chemicals and materials

Management of Health and Safety at Work Regulations 1999: Requirements for risk assessment, health and safety arrangements, and competent safety personnel

Working Time Regulations 1998: Legislation governing working hours, breaks, and holiday entitlements for employees

National Minimum Wage Act 1998: Legislation ensuring workers receive at least the national minimum wage for their services

Employment Rights Act 1996: Core employment legislation covering basic employment rights and protections

Equality Act 2010: Protection against discrimination in the workplace and ensuring equal treatment of workers

Environmental Protection Act 1990: Legislation covering waste management and environmental protection responsibilities

Water Industry Act 1991: Regulations concerning water usage and disposal in cleaning operations

Consumer Rights Act 2015: Legislation protecting consumer rights when services are provided to individual customers

Supply of Goods and Services Act 1982: Legislation governing the quality and standards of services provided

Unfair Contract Terms Act 1977: Regulations preventing unfair terms in contracts and protecting parties' rights

UK GDPR: Data protection regulations governing the handling of personal information

Data Protection Act 2018: UK's implementation of data protection requirements, complementing UK GDPR

Employers' Liability (Compulsory Insurance) Act 1969: Requirement for employers to maintain insurance covering employee injuries and illnesses

British Institute of Cleaning Science (BICSc) standards: Industry-specific standards for professional cleaning operations and best practices

ISO Standards: International standards applicable to cleaning services, including quality management and environmental standards

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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