Packing List Commercial Invoice Template for Germany

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Key Requirements PROMPT example:

Packing List Commercial Invoice

"I need a Packing List Commercial Invoice for exporting automotive parts from Germany to Japan, with shipment planned for March 2025, including special handling requirements for sensitive electronic components and compliance with both countries' customs requirements."

Document background
The Packing List Commercial Invoice is a fundamental document required for international trade transactions under German law. This combined document is particularly important when shipping goods from or to Germany, as it must comply with both the German Commercial Code (Handelsgesetzbuch) and EU customs regulations. The document serves multiple purposes: it acts as proof of sale, supports customs clearance processes, and provides detailed information about the shipment's contents and packaging. Used primarily in cross-border transactions, it must include specific elements required by German VAT law and export control regulations. The document is essential for ensuring smooth customs clearance, proper tax treatment, and compliance with international trade requirements. It combines the traditional commercial invoice elements with detailed packing information, streamlining the documentation process for international shipments.
Suggested Sections

1. Document Header: Document type identification, date, and unique reference number

2. Seller Information: Complete details of the selling company including name, address, tax ID, and contact information

3. Buyer Information: Complete details of the buying company including name, address, tax ID, and contact information

4. Shipment Details: Information about shipping method, carrier, and estimated delivery date

5. Product List: Detailed list of products including description, quantity, unit price, and total price

6. Packaging Details: Information about how goods are packed, including number of packages, weights, and dimensions

7. Terms and Conditions: Payment terms, delivery terms (Incoterms), and other commercial conditions

8. Value Declaration: Total invoice value, currency, and any discounts or additional charges

9. Country of Origin: Declaration of origin for each product

10. Certification: Signature and certification of accuracy of the information provided

Optional Sections

1. Export License Information: Required when goods are subject to export control regulations

2. Special Handling Instructions: Required for dangerous goods, fragile items, or temperature-sensitive products

3. Insurance Details: Required when shipment includes specific insurance arrangements

4. Letter of Credit References: Required when payment is made via letter of credit

5. VAT/Tax Information: Detailed breakdown of taxes when applicable to the transaction

6. Certification of Origin: Required for preferential duty treatment or specific country requirements

Suggested Schedules

1. Detailed Packing List: Itemized list of contents per package including individual weights and dimensions

2. Product Specifications: Technical details and specifications of products when required

3. Safety Data Sheets: Required for chemical or hazardous materials

4. Quality Certificates: Product quality certificates or inspection reports when required

5. Export License Copies: Copies of relevant export licenses or permits when applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Relevant Industries

Manufacturing

International Trade

Retail

Automotive

Electronics

Chemical Industry

Pharmaceuticals

Consumer Goods

Industrial Equipment

Food and Beverage

Textiles

Agriculture

Heavy Machinery

Medical Devices

Raw Materials

Relevant Teams

Logistics

Export

Import

Supply Chain

Finance

Shipping

Documentation

Compliance

International Sales

Procurement

Commercial Operations

Trade Finance

Customs Administration

Relevant Roles

Export Manager

Import Coordinator

Logistics Manager

Shipping Coordinator

Customs Compliance Officer

Trade Finance Manager

Supply Chain Manager

Documentation Specialist

International Sales Manager

Customs Broker

Trade Compliance Director

Export Control Officer

Commercial Operations Manager

Procurement Manager

Shipping and Receiving Supervisor

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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