Custom Invoice For Export Template for Germany

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Key Requirements PROMPT example:

Custom Invoice For Export

"I need a Custom Invoice For Export for shipping industrial machinery parts from our manufacturing facility in Munich to a buyer in South Korea, with delivery scheduled for March 2025, including specific requirements for technical specifications and CE marking documentation."

Document background
The Custom Invoice For Export is a fundamental document in German international trade operations, essential for companies engaging in export activities from Germany to countries outside the EU. It serves multiple purposes: proving ownership and value of goods, declaring exports to customs authorities, supporting VAT exemption claims under German tax law, and facilitating customs clearance in destination countries. This document must comply with the German Commercial Code (HGB), EU customs regulations, and international trade practices. It includes comprehensive information about the transaction, including detailed product descriptions, values, trading parties, delivery terms, and relevant customs declarations. The document is particularly crucial for maintaining proper export documentation required by German tax authorities and customs officials, while also serving as a key document for international payment processing and proof of export.
Suggested Sections

1. Invoice Header: Company details including name, address, tax ID, and commercial register information as required by German law

2. Invoice Number and Date: Unique invoice identifier and issue date

3. Buyer Information: Complete details of the overseas buyer including company name, address, tax/VAT numbers, and contact information

4. Delivery Terms: Specified Incoterms 2020 delivery terms and conditions

5. Payment Terms: Payment conditions, due date, and banking details

6. Product Details: Itemized list of products with descriptions, quantities, unit prices, and total amounts

7. Export Declaration: Statement confirming goods are for export and VAT exemption claim under UStG §6

8. Country of Origin: Declaration of origin for each product as required by customs regulations

9. Total Amount: Summary of total invoice value, including currency specification

10. Legal Declarations: Required legal statements for export compliance and customs purposes

Optional Sections

1. Insurance Details: Required when shipping terms include insurance coverage

2. Special Handling Instructions: Include when goods require specific handling or storage conditions

3. Export License Information: Required for controlled goods subject to export restrictions

4. Certificate of Origin Reference: Include when preferential trade agreements apply

5. Commission Details: Required when involving intermediaries or agents

6. Quality Certification: Include when specific quality standards or certifications are relevant

Suggested Schedules

1. Detailed Product Specifications: Technical details, HS codes, and product specifications

2. Packing List: Detailed breakdown of packaging and contents

3. Supporting Documents List: Index of attached export documents and certificates

4. Safety Data Sheets: Required for chemical or hazardous materials

5. Certificate of Analysis: For products requiring quality or composition verification

6. Export Control Classification: Detailed classification of goods under export control regulations

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Relevant Industries

Manufacturing

Wholesale Trade

Automotive

Chemical Industry

Electronics

Machinery and Equipment

Pharmaceuticals

Food and Beverage

Textiles

Consumer Goods

Industrial Equipment

Agricultural Products

Medical Devices

Raw Materials

Relevant Teams

Export Operations

International Trade

Finance

Logistics

Compliance

Documentation

Supply Chain

Sales

Customer Service

Legal

Shipping

Account Management

Relevant Roles

Export Manager

Customs Compliance Officer

International Trade Specialist

Logistics Coordinator

Finance Manager

Shipping Clerk

Documentation Specialist

Account Manager - International

Supply Chain Manager

Trade Compliance Director

Export Sales Representative

International Business Development Manager

Commercial Invoice Specialist

Global Trade Operations Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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