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Non Commercial Invoice For Customs

Non Commercial Invoice For Customs Template for Germany

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Key Requirements PROMPT example:

Non Commercial Invoice For Customs

"I need a Non Commercial Invoice For Customs to ship antique family heirlooms from Berlin to my sister in Canada in March 2025; the items include jewelry and artwork with a total value of €15,000."

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Document background
The Non Commercial Invoice For Customs is an essential document required by German customs authorities for processing non-commercial shipments entering or leaving Germany. This document type is specifically designed to handle situations where goods are being transported across borders without commercial intent, such as personal gifts, samples, returns, or items for exhibition. It must comply with both German customs law (Zollverwaltungsgesetz) and EU customs regulations, particularly the Union Customs Code. The document includes comprehensive details about the goods' value, origin, and purpose, helping customs officials determine appropriate treatment and ensuring compliance with import/export regulations. It's particularly important for distinguishing non-commercial shipments from commercial transactions, thereby ensuring appropriate customs processing and potential duty/tax assessments.
Suggested Sections

1. Header Information: Document title ('Non-Commercial Invoice'), date, invoice number, and document reference codes

2. Sender Details: Full name, address, contact information, and tax ID (if applicable) of the sending party

3. Recipient Details: Full name, address, contact information, and tax ID (if applicable) of the receiving party

4. Shipment Information: Shipping method, carrier details, tracking numbers, estimated delivery date

5. Item Description: Detailed description of each item, including quantity, material, intended use, and condition (new/used)

6. Value Declaration: Fair market value of each item and total shipment value, with currency clearly indicated

7. Purpose Statement: Clear statement of the non-commercial nature of the shipment (e.g., personal gift, sample, warranty replacement)

8. Country of Origin: Declaration of where each item was manufactured or produced

9. Customs Declaration: Standard customs declaration statement confirming the accuracy of the information provided

Optional Sections

1. Insurance Information: Details of any insurance coverage for the shipment, required if items are insured

2. Special Handling Instructions: Any specific handling requirements, needed for fragile or sensitive items

3. Return Policy: Information about return procedures, relevant for warranty items or temporary exports

4. VAT/Duty Statement: Special statements regarding VAT or duty status, required for certain types of goods or purposes

5. Technical Specifications: Detailed technical information, required for electronic or mechanical items

Suggested Schedules

1. Photographic Documentation: Photos of items being shipped, recommended for high-value items or complex goods

2. Certificate of Origin: Official documentation proving country of origin, if required for specific items

3. Technical Documentation: Product specifications, manuals, or technical sheets for electronic/mechanical items

4. Value Proof Documentation: Supporting documents proving the declared value (e.g., purchase receipts, appraisals)

5. Export License: If required for specific types of goods, even in non-commercial context

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Non-Commercial Purpose
Fair Market Value
Country of Origin
Consignor
Consignee
Customs Declaration
Personal Effects
Gift
Sample
Declared Value
Shipping Documents
Export Control Classification Number (ECCN)
Harmonized System Code (HS Code)
Certificate of Origin
Customs Territory
Free Circulation
Import Duties
Value Added Tax (VAT)
Temporary Import
Personal Use
Documentary Evidence
Supporting Documents
Customs Authority
Port of Entry
Port of Exit
Proof of Value
Prohibited Items
Restricted Items
Declaration Statement
Shipment Reference Number
Relevant Industries

Manufacturing

Retail

E-commerce

Education

Research & Development

Healthcare

Non-Profit Organizations

Technology

Arts & Culture

Sports & Recreation

Relevant Teams

Logistics

Supply Chain

Customs Compliance

International Trade

Shipping & Receiving

Documentation

Legal

Regulatory Affairs

Global Mobility

Export Control

Relevant Roles

Customs Compliance Manager

Import/Export Coordinator

Logistics Manager

Shipping Coordinator

Trade Compliance Specialist

Documentation Specialist

Supply Chain Manager

Customs Declaration Officer

International Trade Administrator

Regulatory Compliance Officer

Shipping & Receiving Supervisor

Global Mobility Manager

Industries
Union Customs Code (UCC): The primary EU legislation governing customs requirements, including documentation for non-commercial imports/exports (Regulation (EU) No 952/2013)
German Customs Act (Zollverwaltungsgesetz - ZollVG): National legislation implementing EU customs regulations and specifying additional German requirements for customs documentation
German VAT Act (Umsatzsteuergesetz - UStG): Relevant for VAT documentation requirements on customs invoices, even for non-commercial purposes
INTRASTAT Regulation: EU regulation concerning statistics relating to trading of goods between Member States (even for non-commercial goods)
German Civil Code (Bürgerliches Gesetzbuch - BGB): Contains general provisions about documentation and form requirements that may apply to non-commercial invoices
EU Implementing Regulation 2015/2447: Provides detailed rules for implementing the Union Customs Code, including specific requirements for customs documentation
German Foreign Trade Regulation (Außenwirtschaftsverordnung - AWV): Regulations regarding documentation requirements for international trade, including non-commercial transactions
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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