SOW Software Template for United States

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Key Requirements PROMPT example:

SOW Software

"I need a Software SOW for a healthcare app development project with a budget of $500,000, requiring HIPAA compliance and completion by March 2025, with specific provisions for data security and user privacy."

Document background
The Software Statement of Work (SOW) is a crucial contract type used when organizations need to formally define and document software development projects. It provides a comprehensive framework for managing software development initiatives, ensuring clear communication between parties, and establishing measurable outcomes. The SOW Software document, governed by U.S. law, includes detailed specifications of deliverables, timelines, acceptance criteria, and payment terms. It's particularly important for complex projects requiring precise scope definition and compliance with various regulations including intellectual property laws, data protection requirements, and industry-specific standards.
Suggested Sections

1. Parties: Identification of all parties involved in the SOW, including legal entities and contact information

2. Background: Context of the software development project and relationship between parties

3. Definitions: Clear definitions of technical terms and key concepts used throughout the SOW

4. Scope of Work: Detailed description of software deliverables, features, and functionality

5. Timeline and Milestones: Project schedule, delivery dates, and key milestones

6. Acceptance Criteria: Specific criteria for accepting deliverables and testing requirements

7. Payment Terms: Pricing, payment schedule, and invoicing requirements

Optional Sections

1. Change Management Process: Procedures for handling scope changes - recommended for complex projects likely to require modifications

2. Service Level Agreements: Performance metrics and service standards - recommended when ongoing maintenance or support is included

3. Security Requirements: Specific security standards and compliance requirements - recommended when handling sensitive data or in regulated industries

4. Knowledge Transfer: Requirements for documentation and training - recommended when client team needs to maintain/operate the software

Suggested Schedules

1. Technical Requirements Specification: Detailed technical specifications and requirements

2. Project Timeline: Detailed project schedule with dependencies

3. Pricing Schedule: Detailed breakdown of costs and payment milestones

4. Resource Plan: Team structure and resource allocation

5. Testing Plan: Detailed testing methodology and acceptance criteria

6. Security Standards: Specific security protocols and compliance requirements

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Industries

Copyright Act: Federal law (17 U.S.C.) governing software ownership and intellectual property rights, crucial for defining ownership of developed software and associated materials

Digital Millennium Copyright Act (DMCA): Federal law addressing digital copyright issues and protecting against unauthorized access to copyrighted software

Computer Fraud and Abuse Act (CFAA): Federal legislation that criminalizes unauthorized access to computer systems and protects against cyber threats

Federal Information Security Management Act (FISMA): Federal law establishing information security standards and guidelines for systems and data protection

Electronic Communications Privacy Act (ECPA): Federal law governing the privacy of electronic communications and data transmission

State Privacy Laws: Various state-specific privacy regulations (e.g., CCPA in California, SHIELD Act in NY) that may affect data handling and protection requirements

HIPAA: Healthcare-specific regulation governing the protection of medical information, relevant if the software handles healthcare data

GDPR Compliance: EU data protection regulation that may apply if the software processes data of EU residents

Uniform Commercial Code (UCC): State-adopted uniform law governing commercial transactions, including software contracts and licenses

Uniform Electronic Transactions Act (UETA): Law governing electronic signatures and records in commercial transactions

Fair Labor Standards Act: Federal labor law that may apply to contractor relationships and work arrangements in software development

Sarbanes-Oxley Act (SOX): Federal law imposing specific requirements for financial record-keeping and reporting, relevant for financial sector software

PCI DSS: Payment Card Industry Data Security Standard - security standards for organizations handling credit card information

Export Control Regulations: Federal regulations controlling the export of certain technologies and encryption software to foreign countries

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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