SOW Software Template for England and Wales

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Key Requirements PROMPT example:

SOW Software

"I need a Software SOW to engage a development company for creating a new mobile banking app, with specific security requirements and phased delivery milestones starting from March 2025."

Document background
A Software Statement of Work (SOW) is essential when engaging in software development or implementation projects that require detailed specification of work to be performed. This document type is commonly used in England and Wales to supplement master service agreements or stand alone as a project-specific contract. The SOW Software document outlines specific deliverables, timelines, acceptance criteria, and payment terms, while ensuring compliance with UK software development regulations and data protection laws. It serves as a crucial tool for project management and legal protection, particularly in complex software development engagements where clear scope definition is essential.
Suggested Sections

1. Parties: Identification and details of contracting parties

2. Background: Context and purpose of the SOW

3. Definitions: Key terms used throughout the document

4. Scope of Services: Detailed description of software development/implementation work

5. Deliverables: Specific outputs and acceptance criteria

6. Timeline: Project schedule and milestones

7. Pricing and Payment Terms: Cost structure and payment schedule

8. Project Management: Governance structure, reporting requirements, and communication protocols

9. Intellectual Property Rights: Ownership and licensing of developed software and materials

10. Warranties and Representations: Guarantees regarding service quality and performance

Optional Sections

1. Change Control: Process for managing scope changes and variations to the SOW

2. Service Levels: Performance metrics, standards, and remedies for non-compliance

3. Security Requirements: Security protocols, data protection measures, and compliance requirements

4. Business Continuity: Disaster recovery and business continuity procedures

5. Exit Management: Procedures for transition or termination of services

Suggested Schedules

1. Schedule 1 - Technical Requirements: Detailed technical specifications and requirements

2. Schedule 2 - Resource Schedule: List of personnel, roles, and responsibilities

3. Schedule 3 - Acceptance Testing Criteria: Detailed testing procedures and success criteria

4. Schedule 4 - Price Breakdown: Detailed cost components and calculations

5. Schedule 5 - Service Levels: Detailed service level agreements and measurement criteria

6. Schedule 6 - Change Control Procedure: Detailed process for managing and implementing changes

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries
Relevant Teams
Relevant Roles
Industries

Copyright, Designs and Patents Act 1988: Primary legislation governing software copyright protection and intellectual property rights in England and Wales

Data Protection Act 2018 and UK GDPR: Legislation governing the processing, storage, and protection of personal data, including requirements for software handling personal information

Consumer Rights Act 2015: Legislation protecting consumer rights in software contracts, particularly relevant for B2C software arrangements

Supply of Goods and Services Act 1982: Legislation governing the quality and fitness for purpose of services, including software development services

Computer Misuse Act 1990: Legislation concerning unauthorized access to computer systems and software security requirements

Unfair Contract Terms Act 1977: Legislation regulating unfair terms in contracts, including software development agreements

Electronic Commerce Regulations 2002: Regulations governing electronic transactions and online service provision

IR35 Legislation: Tax legislation affecting contractors and consultants in software development projects

Employment Rights Act 1996: Legislation governing employment rights, relevant when dealing with contractors and employees in software projects

Network and Information Systems Regulations 2018: Regulations concerning cybersecurity and critical infrastructure protection in software systems

Privacy and Electronic Communications Regulations (PECR): Specific privacy regulations governing electronic communications and software systems

Copyright and Rights in Databases Regulations 1997: Legislation protecting database rights and structured data within software systems

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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