Project Management Agreement Template for United States

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Key Requirements PROMPT example:

Project Management Agreement

"I need a Project Management Agreement for my software development company to engage an external project manager to oversee our new cloud migration project, with specific provisions for data security and milestone-based payments starting March 2025."

Document background

The Project Management Agreement serves as a crucial document for organizations engaging external project management expertise or formalizing internal project management arrangements. This agreement, governed by U.S. federal and state laws, defines the framework for project delivery, risk allocation, and success metrics. It typically includes detailed provisions for scope management, resource allocation, timeline commitments, and performance standards. The document is essential for protecting both parties' interests while ensuring clear communication and accountability throughout the project lifecycle.

Suggested Sections

1. Parties: Identification and details of the Project Manager and Client

2. Background: Context of the agreement and project overview

3. Definitions: Key terms used throughout the agreement

4. Scope of Services: Detailed description of project management services to be provided

5. Term and Timeline: Duration of agreement and project milestones

6. Compensation and Payment Terms: Fee structure, payment schedule, and expenses

7. Obligations and Responsibilities: Duties of both parties

8. Termination: Conditions and procedures for ending the agreement

9. Governing Law: Jurisdiction and applicable laws

Optional Sections

1. Change Management: Procedures for handling scope changes and variations in project requirements

2. Force Majeure: Provisions for unforeseen circumstances and events beyond parties' control

3. Intellectual Property Rights: Ownership and protection of project deliverables and materials

4. Non-Compete: Restrictions on competitive activities and protection of business interests

5. Insurance Requirements: Required insurance coverage and liability protections

Suggested Schedules

1. Schedule A - Scope of Services: Detailed breakdown of services and deliverables

2. Schedule B - Fee Schedule: Detailed pricing structure and payment terms

3. Schedule C - Project Timeline: Detailed project schedule and milestones

4. Schedule D - Key Personnel: List of key team members and their roles

5. Schedule E - Project Requirements: Technical specifications and requirements

6. Schedule F - Change Order Template: Standard form for requesting and approving changes

7. Schedule G - Reporting Templates: Standard formats for project reporting

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Construction
Information Technology
Manufacturing
Healthcare
Energy

Relevant Teams

Project Management Office
Operations
Legal
Finance
Procurement

Relevant Roles

Project Manager
Program Director
Operations Manager
Contract Administrator
Chief Operations Officer

Industries

Federal Contract Law: Common law principles governing contract formation, enforcement, and remedies in the United States

Fair Labor Standards Act (FLSA): Federal law establishing minimum wage, overtime pay, recordkeeping, and child labor standards

Occupational Safety and Health Act (OSHA): Federal law ensuring safe and healthful working conditions by setting and enforcing standards

Americans with Disabilities Act (ADA): Federal law prohibiting discrimination against individuals with disabilities in all areas of public life

Civil Rights Act: Federal law prohibiting discrimination based on race, color, religion, sex, or national origin

Construction Industry Payment Protection Act: Federal law ensuring payment protection for contractors and subcontractors in construction projects

Prompt Payment Act: Federal law requiring federal agencies to pay their bills within 30 days of receipt and acceptance of goods/services

Miller Act: Federal law requiring performance bonds and payment bonds for federal construction projects

State Construction Lien Laws: State-specific laws governing mechanics liens and material supplier liens in construction projects

Professional Licensing Requirements: State-specific regulations governing professional licensing for project managers and contractors

Trade Secrets Protection: Federal and state laws protecting confidential business information and proprietary project data

State Data Protection Laws: State-specific regulations governing data privacy and security in project management

Insurance Requirements: State-specific insurance regulations including professional liability and workers' compensation requirements

Environmental Protection Agency (EPA) Requirements: Federal environmental regulations affecting project planning and execution

State Building Codes: State-specific construction and building safety standards and requirements

Federal Arbitration Act: Federal law governing arbitration procedures and enforcement of arbitration agreements

Industry-Specific Regulations: Specialized regulations depending on project type (construction, IT, healthcare, etc.) and industry standards

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Authors

Alex Denne

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