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Employment Termination Policy
"Need an Employment Termination Policy for our new tech startup with 50 remote employees across multiple states, with special focus on protecting our intellectual property and handling virtual exit procedures, to be implemented by March 2025."
1. Purpose and Scope: Defines the policy's objectives and who it applies to within the organization
2. Definitions: Defines key terms used throughout the policy including types of termination, notice period, etc.
3. Types of Termination: Defines and explains voluntary termination, involuntary termination, retirement, and other separation categories
4. Notice Requirements: Details required notice periods for different types of termination and consequences of failure to provide notice
5. Final Pay and Benefits: Outlines procedures for final compensation, benefits termination, and COBRA notification
6. Return of Company Property: Process for returning company assets, equipment, and documents
7. Compliance Requirements: Overview of legal compliance requirements including federal and state laws governing termination
1. Severance Pay: Details of severance package eligibility, calculation, and payment terms
2. Exit Interview Process: Procedures and requirements for conducting exit interviews
3. Remote Worker Termination: Special procedures and requirements for terminating remote employees
4. Mass Layoff Procedures: Specific procedures and WARN Act requirements for mass layoffs or facility closings
1. Schedule A - Exit Checklist: Comprehensive checklist of steps to be completed during the termination process
2. Schedule B - Property Return Form: Template for documenting the return of company property
3. Schedule C - Final Pay Calculation Sheet: Template for calculating final compensation including unused PTO, bonuses, and deductions
4. Schedule D - State-Specific Requirements: Appendix detailing varying state requirements for termination procedures
5. Schedule E - Sample Termination Letters: Templates for various types of termination notification letters
Authors
Voluntary Termination
Involuntary Termination
For Cause
Without Cause
Constructive Dismissal
Resignation
Layoff
Reduction in Force
Final Pay
Severance Pay
Exit Interview
Notice Period
Last Day of Employment
Company Property
Confidential Information
Return of Property
Benefits Termination Date
COBRA
Effective Date of Termination
Employment at Will
Gross Misconduct
Progressive Discipline
Separation Agreement
Final Paycheck
Accrued Benefits
Unused Paid Time Off
Exit Processing
Termination Documentation
Non-Compete Obligations
Compliance with Laws
At-Will Employment
Notice Requirements
Documentation Requirements
Confidentiality
Return of Property
Final Compensation
Benefits Termination
Non-Disparagement
Non-Solicitation
Non-Competition
Exit Interview Process
Severance Eligibility
Appeals Process
Property Access
System Access
Reference Requests
Post-Employment Obligations
Records Retention
COBRA Notification
Unemployment Benefits
Final Paycheck Timeline
Accrued Leave Payment
Separation Agreement Requirements
Progressive Discipline
Termination Authority
Dispute Resolution
Amendments
Enforcement
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