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Employment Termination Policy
"I need an Employment Termination Policy for our tech company's UAE office that will launch in January 2025, covering both remote and on-site employees, with specific provisions for handling intellectual property and confidential information during the termination process."
1. Purpose and Scope: Defines the objective of the policy and its application scope within the organization
2. Definitions: Key terms used throughout the policy including types of termination, notice period, end of service benefits, etc.
3. Legal Framework: Reference to UAE Labor Law and other relevant legislation governing employment termination
4. Types of Termination: Details of different termination categories: resignation, termination with notice, termination for cause, redundancy, etc.
5. Notice Periods: Required notice periods for different employee categories and positions
6. End of Service Benefits: Calculation method and eligibility criteria for gratuity and other benefits
7. Final Settlement: Process and timeline for final salary, benefits, and dues calculation and payment
8. Return of Company Property: Procedures for returning company assets, documents, and equipment
9. Clearance Process: Steps for obtaining necessary clearances from different departments
10. Exit Interview: Process and requirements for conducting exit interviews
11. References and Certificates: Guidelines for providing employment certificates and references
1. Grievance Procedure: Include when company wants to provide formal appeal process for termination decisions
2. Garden Leave: Include for senior positions or when dealing with sensitive information/competitive risks
3. Non-Compete and Confidentiality: Include for positions involving trade secrets or sensitive business information
4. Redundancy Procedure: Include if company regularly handles restructuring or reduction in workforce
5. Special Categories: Include if dealing with specific employee categories like UAE nationals or specific visa types
6. Remote Worker Termination: Include if company employs remote workers or has hybrid work arrangements
7. Mass Termination Procedures: Include for large organizations that may need to handle multiple terminations
1. Schedule 1 - Termination Checklist: Detailed checklist for HR and managers to ensure all termination steps are completed
2. Schedule 2 - Exit Interview Form: Standard form for conducting and documenting exit interviews
3. Schedule 3 - Clearance Form: Department-wise clearance form template
4. Schedule 4 - Final Settlement Calculation Template: Template for calculating final dues including gratuity and other benefits
5. Schedule 5 - Handover Report Template: Template for documenting handover of duties and responsibilities
6. Appendix A - Notice Period Requirements: Detailed table of notice periods by employee grade/category
7. Appendix B - End of Service Benefit Calculations: Detailed examples and formulas for gratuity calculations
Authors
Employee
Employer
Employment Contract
Termination
Resignation
Notice Period
Garden Leave
Summary Dismissal
Termination for Cause
Gross Misconduct
End of Service Benefits
Gratuity
Final Settlement
Redundancy
Basic Salary
Arbitrary Dismissal
Exit Interview
Clearance Certificate
Handover Process
Working Day
Calendar Day
Unlimited Term Contract
Limited Term Contract
Probation Period
Non-Compete Obligation
Confidential Information
Company Property
Settlement Agreement
Release Letter
Visa Cancellation
Work Certificate
Reference Letter
Exit Clearance
Outstanding Dues
Annual Leave Balance
Repatriation Expenses
Lock-in Period
Force Majeure
Constructive Dismissal
Governing Law
Types of Termination
Notice Periods
Resignation Procedures
Termination by Employer
Gross Misconduct
End of Service Benefits
Final Settlement
Clearance Procedures
Company Property
Confidentiality
Non-Compete
Exit Interview
Handover Requirements
References and Certificates
Visa and Immigration
Garden Leave
Grievance and Appeals
Post-Termination Obligations
Data Protection
Document Retention
Settlement Calculation
Payment Terms
Repatriation
Leave Settlement
Outstanding Loans
Legal Compliance
Amendments and Updates
Banking and Financial Services
Construction and Real Estate
Technology and IT
Healthcare
Retail and Consumer Goods
Manufacturing
Professional Services
Education
Hospitality and Tourism
Energy and Utilities
Transportation and Logistics
Media and Entertainment
Telecommunications
Human Resources
Legal
Finance
Compliance
Operations
Administration
Payroll
Employee Relations
Management
Executive Leadership
Human Resources Director
HR Manager
Legal Counsel
Compliance Officer
Finance Manager
Department Head
Line Manager
HR Business Partner
HR Administrator
Chief Executive Officer
Chief Operating Officer
Employee Relations Manager
Payroll Manager
General Manager
Operations Manager
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