Employment Termination Policy Template for United Arab Emirates

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Key Requirements PROMPT example:

Employment Termination Policy

"I need an Employment Termination Policy for our tech company's UAE office that will launch in January 2025, covering both remote and on-site employees, with specific provisions for handling intellectual property and confidential information during the termination process."

Document background
The Employment Termination Policy serves as a crucial document for organizations operating in the UAE, providing a structured approach to managing employment terminations in compliance with Federal Decree-Law No. 33 of 2021. This policy is essential for maintaining consistent and legally compliant termination procedures across all levels of the organization. It addresses various termination scenarios, from voluntary resignations to involuntary terminations, and includes detailed procedures for notice periods, final settlements, and end-of-service benefits calculations specific to UAE labor law requirements. The document is designed to protect both employer and employee interests while ensuring smooth transition processes during employment terminations.
Suggested Sections

1. Purpose and Scope: Defines the objective of the policy and its application scope within the organization

2. Definitions: Key terms used throughout the policy including types of termination, notice period, end of service benefits, etc.

3. Legal Framework: Reference to UAE Labor Law and other relevant legislation governing employment termination

4. Types of Termination: Details of different termination categories: resignation, termination with notice, termination for cause, redundancy, etc.

5. Notice Periods: Required notice periods for different employee categories and positions

6. End of Service Benefits: Calculation method and eligibility criteria for gratuity and other benefits

7. Final Settlement: Process and timeline for final salary, benefits, and dues calculation and payment

8. Return of Company Property: Procedures for returning company assets, documents, and equipment

9. Clearance Process: Steps for obtaining necessary clearances from different departments

10. Exit Interview: Process and requirements for conducting exit interviews

11. References and Certificates: Guidelines for providing employment certificates and references

Optional Sections

1. Grievance Procedure: Include when company wants to provide formal appeal process for termination decisions

2. Garden Leave: Include for senior positions or when dealing with sensitive information/competitive risks

3. Non-Compete and Confidentiality: Include for positions involving trade secrets or sensitive business information

4. Redundancy Procedure: Include if company regularly handles restructuring or reduction in workforce

5. Special Categories: Include if dealing with specific employee categories like UAE nationals or specific visa types

6. Remote Worker Termination: Include if company employs remote workers or has hybrid work arrangements

7. Mass Termination Procedures: Include for large organizations that may need to handle multiple terminations

Suggested Schedules

1. Schedule 1 - Termination Checklist: Detailed checklist for HR and managers to ensure all termination steps are completed

2. Schedule 2 - Exit Interview Form: Standard form for conducting and documenting exit interviews

3. Schedule 3 - Clearance Form: Department-wise clearance form template

4. Schedule 4 - Final Settlement Calculation Template: Template for calculating final dues including gratuity and other benefits

5. Schedule 5 - Handover Report Template: Template for documenting handover of duties and responsibilities

6. Appendix A - Notice Period Requirements: Detailed table of notice periods by employee grade/category

7. Appendix B - End of Service Benefit Calculations: Detailed examples and formulas for gratuity calculations

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Banking and Financial Services

Construction and Real Estate

Technology and IT

Healthcare

Retail and Consumer Goods

Manufacturing

Professional Services

Education

Hospitality and Tourism

Energy and Utilities

Transportation and Logistics

Media and Entertainment

Telecommunications

Relevant Teams

Human Resources

Legal

Finance

Compliance

Operations

Administration

Payroll

Employee Relations

Management

Executive Leadership

Relevant Roles

Human Resources Director

HR Manager

Legal Counsel

Compliance Officer

Finance Manager

Department Head

Line Manager

HR Business Partner

HR Administrator

Chief Executive Officer

Chief Operating Officer

Employee Relations Manager

Payroll Manager

General Manager

Operations Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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