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Employment Termination Policy
1. Purpose and Scope: Defines the purpose of the policy and its application scope within the organization
2. Legal Framework: Overview of relevant Danish employment laws and regulations governing termination
3. Types of Termination: Defines and distinguishes between different types of termination (voluntary resignation, involuntary termination, redundancy, retirement)
4. Notice Periods: Details of statutory and contractual notice periods for different employee categories
5. Termination Procedures: Step-by-step procedures for handling different types of termination, including documentation requirements
6. Rights and Obligations: Overview of both employer and employee rights and obligations during the termination process
7. Final Settlement: Procedures for final salary calculation, including holiday pay, bonus, and other benefits
8. Company Property: Procedures for returning company property and revoking access to company systems
9. Confidentiality and Non-Compete: Reminder of ongoing obligations post-employment regarding confidentiality and competition
1. Collective Redundancy Procedures: Special procedures for mass layoffs, required if the company regularly conducts collective redundancies
2. Special Protected Categories: Detailed procedures for handling terminations involving protected employees (pregnant employees, employee representatives), needed if company has specific roles or frequent cases
3. Outplacement Support: Details of any outplacement or career transition support offered, include if company provides these services
4. Appeals Process: Internal procedures for appealing termination decisions, recommended for larger organizations
5. International Employees: Special considerations for terminating international employees, required if company employs foreign workers
1. Notice Period Calculator: Table or tool for calculating notice periods based on length of service and employee category
2. Termination Checklist: Comprehensive checklist for HR to ensure all termination steps are completed
3. Standard Termination Letters: Templates for various types of termination notifications
4. Final Settlement Calculator: Guidelines and formulas for calculating final settlements including holiday pay and other entitlements
5. Exit Interview Form: Standard form for conducting and documenting exit interviews
6. Handover Template: Template for documenting handover of responsibilities and ongoing projects
Authors
Employee
Employer
Notice Period
Termination Date
Effective Date
Salaried Employee
Hourly-Paid Employee
Collective Agreement
Redundancy
Summary Dismissal
Voluntary Resignation
Final Settlement
Holiday Pay
Severance Pay
Garden Leave
Protected Employee
Employee Representative
Works Council
Collective Redundancy
Exit Interview
Handover Period
Final Pay Statement
Company Property
Confidential Information
Trade Secrets
Non-Compete Obligations
Non-Solicitation Obligations
Gross Misconduct
Material Breach
Probationary Period
Settlement Agreement
Release Letter
Reference Letter
End-of-Service Benefits
Legal Framework
Notice Periods
Termination Procedures
Grounds for Termination
Documentation Requirements
Final Settlement
Protection of Special Categories
Confidentiality
Data Protection
Company Property
Non-Compete and Non-Solicitation
Reference Provision
Holiday Pay and Benefits
Severance Payments
Appeals and Grievances
Exit Procedures
Handover Requirements
Post-Employment Obligations
Trade Union Consultation
Works Council Rights
Collective Redundancy Procedures
Garden Leave
Outplacement Support
Communication Protocol
Record Keeping
Legal Compliance
Policy Review and Updates
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