Digital Signature Acknowledgement Statement Template for United States

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Key Requirements PROMPT example:

Digital Signature Acknowledgement Statement

"I need a Digital Signature Acknowledgement Statement for our healthcare organization that complies with both HIPAA and FDA regulations, as we'll be implementing a new electronic signature system across multiple departments by March 2025."

Document background
The Digital Signature Acknowledgement Statement has become increasingly important with the rise of digital transactions and remote business operations. This document, compliant with U.S. federal and state regulations, serves as a critical component in establishing the validity of electronic signatures. It is typically used before implementing electronic signature processes in an organization or prior to executing important documents electronically. The statement ensures compliance with the E-SIGN Act and UETA while providing evidence of informed consent and understanding of the electronic signature process.
Suggested Sections

1. Declaration of Intent: Statement confirming intention to sign electronically and understanding of the electronic signature process

2. Electronic Signature Consent: Explicit consent to use electronic signature process and acknowledgment of the right to receive paper copies

3. Identity Verification Statement: Confirmation of identity verification method and authentication processes used

4. Legal Effect Acknowledgement: Recognition that electronic signatures have the same legal validity and enforceability as handwritten signatures

Optional Sections

1. Technology Description: Details of electronic signature technology used, including security features and compliance standards

2. International Compliance: Additional statements for cross-border transactions and international legal compliance

3. Industry-Specific Statements: Additional requirements and acknowledgments for regulated industries (healthcare, financial services, FDA)

Suggested Schedules

1. Technical Requirements: Minimum system requirements and technical specifications for electronic signing process

2. Signature Verification Process: Detailed step-by-step process for signature verification and authentication

3. Record Retention Guidelines: Requirements and procedures for maintaining signed documents and audit trails

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Industries

E-SIGN Act: Federal Electronic Signatures in Global and National Commerce Act of 2000 - Primary federal law governing electronic signatures and records in the United States

UETA: Uniform Electronic Transactions Act - Adopted by 48 states, provides uniform standards for electronic transactions and signatures at state level

Federal Rules of Evidence: Guidelines for admissibility of electronic signatures in federal court proceedings

State UETA Adoptions: Individual state implementations and modifications of the Uniform Electronic Transactions Act

HIPAA Compliance: Health Insurance Portability and Accountability Act requirements for electronic signatures in healthcare sector

GLBA Requirements: Gramm-Leach-Bliley Act requirements for electronic signatures in financial services sector

FDA 21 CFR Part 11: Federal regulations for electronic signatures in FDA-regulated industries

eIDAS Regulation: European Union regulation on electronic identification and trust services, relevant for international transactions

Intent Verification: Legal requirement to verify signer's intent to execute the document electronically

Electronic Consent: Requirement to obtain explicit consent from signers to use electronic signatures

Identity Verification: Requirements for verifying and authenticating the identity of the signer

Legal Validity: Requirements for establishing and maintaining legal validity of electronic signatures

Record Retention: Requirements for maintaining and storing electronic signature records and associated documentation

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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