Company Statement Letter Template for United States

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Key Requirements PROMPT example:

Company Statement Letter

"Need a Company Statement Letter to declare our commitment to environmental sustainability practices and carbon neutrality goals, to be distributed to shareholders and posted on our website by March 2025."

Document background
The Company Statement Letter is a crucial document used when businesses need to make formal declarations or communicate official positions under U.S. jurisdiction. These letters are commonly required for regulatory compliance, stakeholder communications, or public announcements. The document must adhere to federal and state regulations, including securities laws where applicable, and should include clear authorization from appropriate company officials. A Company Statement Letter typically contains company identification, purpose of statement, main declaration, and proper authorization signatures.
Suggested Sections

1. Company Information: Legal name, registration details, and address of the company

2. Statement Purpose: Clear explanation of why the statement is being issued

3. Statement Content: Main body of the statement containing the key message or declaration

4. Authorization: Details of who is authorized to make the statement

5. Date and Signature: Date of issuance of the statement and authorized signatory details

Optional Sections

1. Supporting Evidence: Additional documentation supporting the statement, used when verification is needed

2. Distribution List: List of intended recipients, used for controlled distribution

3. Confidentiality Notice: Used when statement contains sensitive information

Suggested Schedules

1. Corporate Resolution: Copy of board resolution authorizing the statement

2. Supporting Documents: Relevant certificates, licenses, or other supporting materials

3. Verification Documents: Any required third-party verifications or certifications

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Industries

Securities Act of 1933: Federal law governing securities offerings and financial statements, requiring full disclosure of material information in securities registration

Securities Exchange Act of 1934: Federal law regulating secondary trading of securities and establishing the SEC, requiring periodic reporting for public companies

Sarbanes-Oxley Act 2002: Federal law enhancing corporate responsibility and financial disclosures, primarily applicable to public companies

Federal Trade Commission Act: Federal legislation governing truthful statements and advertising in business communications

State Corporation Laws: State-specific regulations governing corporate operations, documentation, and disclosures within individual states

State Business and Professions Codes: State-level regulations governing business conduct and professional practices

State Disclosure Requirements: State-specific rules regarding mandatory disclosures in business communications and documentation

State Unfair Competition Laws: State legislation preventing unfair business practices and maintaining fair market competition

SEC Regulations: Federal regulatory framework governing securities, financial reporting, and corporate disclosures

Defamation Laws: Legal framework protecting against false statements that could harm reputation or business interests

False Advertising Regulations: Laws preventing deceptive or misleading advertising and business communications

Truth-in-Advertising Laws: Regulations ensuring advertising and business statements are truthful and not misleading

Privacy Laws: Legislation protecting personal and sensitive information in business communications and documentation

Corporate Record-Keeping Requirements: Regulations governing the maintenance and preservation of corporate documents and communications

Statement Verification Requirements: Rules regarding the verification and authentication of official company statements

Signature Authority Requirements: Regulations governing who has legal authority to sign and verify company documents and statements

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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