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Company Statement Letter

Company Statement Letter Template for New Zealand

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Key Requirements PROMPT example:

Company Statement Letter

"I need a Company Statement Letter for my New Zealand tech startup to confirm our financial solvency and current shareholding structure for a potential investor, to be issued by March 2025."

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Document background
A Company Statement Letter is a vital document in New Zealand's corporate governance framework, used when a company needs to make formal declarations or statements to external parties. This document type is commonly required for regulatory compliance, business transactions, or stakeholder communications. It must comply with New Zealand legislation, particularly the Companies Act 1993 and related regulations. The letter typically includes official company details, specific statements or declarations, and appropriate authorization from company officers. It's used in various contexts such as confirming company status, making statutory declarations, providing assurances to business partners, or responding to regulatory inquiries. The format and content should reflect the formal nature of the communication while ensuring clarity and legal compliance.
Suggested Sections

1. Company Letterhead and Date: Official company letterhead including registered company name, number, registered office address, and date of the letter

2. Addressee Details: Full name and address of the recipient or 'To Whom It May Concern' if applicable

3. Subject Line: Clear statement of the letter's purpose

4. Company Information: Key details about the company including registration number and registered office

5. Statement Content: Main body of the statement clearly expressing the company's position or declaration

6. Authority Statement: Confirmation of the authority under which the statement is made

7. Authentication: Signature block including name, position of signatory, and company seal if required

Optional Sections

1. Background Context: Include when historical context or additional explanation is needed to understand the statement

2. Financial Details: Required when the statement involves financial matters or declarations about company's financial position

3. Director Declarations: Include when specific attestations from directors are required

4. Compliance Statement: Add when confirming compliance with specific regulations or requirements

5. Shareholder Information: Include when the statement relates to shareholding or ownership matters

6. Legal References: Add when specific legislation or regulations need to be cited

Suggested Schedules

1. Supporting Documents: Copies of relevant corporate documents referenced in the statement

2. Certificate of Incorporation: Copy of company registration document when required for verification

3. Director Resolution: Copy of relevant board resolution authorizing the statement when required

4. Financial Statements: Relevant financial information when the statement involves financial matters

5. Company Extract: Recent company registry extract when needed to verify company details

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Financial Services

Professional Services

Manufacturing

Retail

Technology

Healthcare

Construction

Real Estate

Agriculture

Education

Transport and Logistics

Mining and Resources

Tourism and Hospitality

Relevant Teams

Legal

Compliance

Corporate Governance

Executive Leadership

Finance

Corporate Affairs

Risk Management

Company Secretariat

Regulatory Affairs

Business Development

Relevant Roles

Chief Executive Officer

Managing Director

Company Secretary

Legal Counsel

Compliance Officer

Chief Financial Officer

Director of Corporate Affairs

Board Director

Corporate Governance Manager

Risk Manager

Business Development Manager

Operations Director

General Counsel

Regulatory Affairs Manager

Industries
Companies Act 1993: Primary legislation governing company operations in New Zealand, including requirements for company communications, director responsibilities, and statutory compliance
Financial Reporting Act 2013: Establishes financial reporting requirements and standards for companies, particularly relevant if the statement letter contains financial information
Financial Markets Conduct Act 2013: Regulates financial markets and governs how companies communicate about financial matters, especially important if the statement letter contains market-sensitive information
Electronic Transactions Act 2002: Governs the legal validity of electronic communications and signatures, relevant if the statement letter will be distributed electronically
Fair Trading Act 1986: Ensures that company statements and communications are not misleading or deceptive in their content
Privacy Act 2020: Governs the handling and disclosure of personal information in company communications
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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