Authorization Letter For Requesting Documents Template for Singapore

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Key Requirements PROMPT example:

Authorization Letter For Requesting Documents

"I need an Authorization Letter For Requesting Documents to allow my sister, Sarah Chen, to collect my university transcripts from Singapore Management University while I'm working overseas from January 2025 to June 2025."

Document background
The Authorization Letter For Requesting Documents is a crucial instrument in Singapore's document management and privacy protection framework. It is commonly used when an individual or organization needs to delegate the authority to request and collect documents to another party. This document type is particularly important given Singapore's strict data protection laws, including the PDPA, and must clearly specify the scope of authorization, validity period, and identification details of all parties involved. The letter helps organizations maintain proper documentation trails while ensuring compliance with privacy and security requirements.
Suggested Sections

1. Date: Current date of the authorization letter

2. Addressee Details: Name and address of organization/person to whom authorization is being presented

3. Authorizer Details: Full name and identification details of person giving authorization

4. Authorized Person Details: Full name and identification details of person being authorized

5. Purpose: Clear statement of the specific documents being requested

6. Authorization Statement: Express authorization granted and its scope

7. Duration: Validity period of the authorization

8. Signature Block: Authorizer's signature and date

Optional Sections

1. Witness Details: Required when additional verification is needed for high-value or sensitive document requests

2. Notarization Block: Official notary verification section, required when formal verification is needed or for overseas use

3. Contact Information: Additional contact details for verification when follow-up communication might be needed

Suggested Schedules

1. Identity Proof: Copy of authorizer's identification document

2. Supporting Documents: Any relevant documents supporting the authorization request

3. Corporate Resolution: Required when authorization is given on behalf of a company

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Industries

Personal Data Protection Act (PDPA): Singapore's primary data protection legislation that governs the collection, use, and disclosure of personal data. Requires proper authorization and consent for accessing personal information.

Electronic Transactions Act (ETA): Legislation governing the validity and use of electronic signatures and digital documents in Singapore, particularly relevant if the authorization letter will be executed electronically.

Evidence Act: Sets out requirements for documentary evidence, authentication of documents, and admissibility of copies and electronic records in Singapore's legal system.

Notaries Public Act: Governs the requirements for document notarization, including authentication of signatures and documents by authorized notaries in Singapore.

Companies Act: Regulates corporate authority requirements and document access rights for corporate records, applicable when dealing with company-related documents in Singapore.

Public Records Act: Establishes regulations regarding access to public records and requirements for requesting government-held documents in Singapore.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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