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Form For Change In Registered Office Of Company

Form For Change In Registered Office Of Company Template for Malaysia

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Form For Change In Registered Office Of Company

"I need a Form for Change in Registered Office of Company for our Malaysian tech startup, which is relocating from Kuala Lumpur to Penang on March 15, 2025, and we need to ensure all statutory requirements are met including notifications to relevant authorities."

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Document background
The Form For Change In Registered Office Of Company is a crucial regulatory document required under Malaysian corporate law. When a company needs to change its registered office address, it must notify the Companies Commission of Malaysia (SSM) using this prescribed form within 14 days of the change, as mandated by Section 46(3) of the Companies Act 2016. The form ensures that the company maintains compliance with legal requirements for having a registered office in Malaysia where official communications can be sent and statutory records are kept. This document includes essential company details, new address information, effective date of change, and must be properly authenticated by authorized company officers. Failure to file this form within the statutory timeframe can result in penalties under Malaysian law.
Suggested Sections

1. Company Details: Basic company information including company registration number, company name, and existing registered office address

2. New Address Details: Complete details of the new registered office address including postal code and state

3. Effective Date: The date from which the change of registered office will take effect

4. Declaration: Statement confirming the information provided is true and complete

5. Authentication: Section for director/company secretary signature and details of the person lodging the form

Optional Sections

1. Contact Person Details: Additional contact information for correspondence regarding the application, used when the person handling the change is different from the company officer

2. Reason for Change: Explanation for the change in registered office, optional unless required by specific circumstances or company policy

3. Branch Office Information: Details of any branch offices affected by the change, required only if the company has branch offices

4. Tenancy Agreement Reference: Details of lease or ownership of new premises, optional but recommended for verification purposes

Suggested Schedules

1. Supporting Documents Checklist: List of required attachments such as copy of tenancy agreement or property ownership documents

2. Fee Schedule: Details of filing fees payable to SSM for the change of registered office

3. Notice Template: Template for notifying stakeholders about the change in registered office address

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

All corporate sectors

Legal services

Company secretarial services

Real estate

Banking and financial services

Manufacturing

Retail

Technology

Professional services

Construction

Healthcare

Education

Relevant Teams

Legal

Corporate Secretarial

Administration

Compliance

Corporate Services

Operations

Executive Office

Relevant Roles

Company Secretary

Corporate Secretary

Legal Counsel

Director

Managing Director

Chief Executive Officer

Administrative Officer

Compliance Officer

Legal Manager

Operations Manager

Corporate Services Manager

Industries
Companies Act 2016: The primary legislation governing company matters in Malaysia, which includes requirements for company registered offices under Section 46. It mandates that every company must have a registered office in Malaysia where communications can be sent.
Companies Regulations 2017: Subsidiary legislation under the Companies Act 2016 that provides detailed requirements for filing forms and notifications with the Companies Commission of Malaysia (SSM), including specific forms and procedures for changing registered office address.
Companies Commission of Malaysia Act 2001: Establishes the Companies Commission of Malaysia (SSM) as the regulatory body responsible for administering company registration and changes, including processing registered office changes.
Section 46(3) Companies Act 2016: Specific provision requiring companies to notify the Registrar of any change in the registered office address within 14 days from the date of change.
Guidelines on Company's Registered Address 2018: SSM guidelines specifying requirements for acceptable registered office addresses and documentation needed for address changes.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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