Form For Change In Registered Office Of Company Template for Canada

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Form For Change In Registered Office Of Company

"I need a Form for Change in Registered Office of Company for my Ontario-incorporated tech startup, which is moving from Toronto to Vancouver on March 1, 2025, and will require extra-provincial registration in British Columbia."

Document background
The Form For Change In Registered Office Of Company is a mandatory filing requirement under Canadian corporate law when a company wishes to change its official registered address. This document must be filed with either federal (Corporations Canada) or provincial corporate registries, depending on the jurisdiction of incorporation. The form is required by the Canada Business Corporations Act or equivalent provincial legislation to maintain accurate corporate records and ensure proper communication channels between the corporation and regulatory authorities. It must be completed whenever a company relocates its registered office, whether the move is within the same city or to a different province. The form includes crucial corporate information, address details, timing of the change, and must be signed by an authorized corporate representative. Proper filing of this form is essential for maintaining good corporate standing and ensuring that official notices and legal documents are properly delivered to the corporation.
Suggested Sections

1. Corporation Information: Legal name of corporation, corporation number, and jurisdiction of incorporation

2. Current Registered Office Address: Complete current street address including postal code

3. New Registered Office Address: Complete new street address including postal code

4. Effective Date: Date when the change of registered office will take effect

5. Declaration: Statement confirming the information is true and complete

6. Authorization: Details of the authorized individual completing the form, including name, position, and signature

7. Contact Information: Name, telephone number, and email of person submitting the form

Optional Sections

1. Extra-provincial Registration: Required when the corporation is changing address across provincial boundaries and needs to update extra-provincial registrations

2. Mailing Address: Required if the mailing address is different from the registered office address

3. Director Approval: Required when the relevant jurisdiction or corporate bylaws require director approval for registered office changes

4. French Name: Required for corporations in Quebec or those operating bilingually

5. Records Office: Required when the records office is different from the registered office and is also changing

Suggested Schedules

1. Directors' Resolution: Copy of the resolution approving the change of registered office, if required

2. Notice of Articles: Updated notice of articles reflecting the new registered office address, if required by jurisdiction

3. Consent to Use Address: Written consent from property owner or landlord if the new registered office is not owned by the corporation

4. Map of Location: Required in some jurisdictions to show precise location of new registered office

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

All Business Sectors

Financial Services

Manufacturing

Retail

Technology

Healthcare

Real Estate

Professional Services

Construction

Transportation

Energy

Mining

Agriculture

Telecommunications

Entertainment

Relevant Teams

Legal

Corporate Services

Administration

Compliance

Corporate Secretariat

Operations

Executive

Regulatory Affairs

Finance

Office Administration

Relevant Roles

Corporate Secretary

Legal Counsel

Administrative Officer

Compliance Officer

Corporate Paralegal

Office Manager

Chief Legal Officer

General Counsel

Legal Administrator

Corporate Services Manager

Director of Operations

Chief Executive Officer

Chief Financial Officer

Corporate Administrator

Regulatory Compliance Manager

Industries
Teams

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