All Countries
Corporate Governance
Declaration Of Confidentiality Form

Declaration Of Confidentiality Form Template for Malaysia

Create a bespoke document in minutes,  or upload and review your own.

4.6 / 5
4.8 / 5

Let's create your Declaration Of Confidentiality Form

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

Get your first 2 documents free

Your data doesn't train Genie's AI

You keep IP ownership of your information

Key Requirements PROMPT example:

Declaration Of Confidentiality Form

"I need a Declaration of Confidentiality Form for our Malaysian tech startup to use with new employees starting from January 2025, with specific provisions for protecting our software development processes and client data."

Celebrated by
Collaborations with
Investors
Document background
The Declaration of Confidentiality Form is a critical legal instrument used in Malaysia to protect sensitive business information, trade secrets, and proprietary data. This document is essential when individuals or entities need access to confidential information in the course of their work or business relationship. It should be implemented at the onset of any professional relationship where confidential information will be shared, whether in employment, consultancy, or business partnership contexts. The declaration is structured to comply with Malaysian legislation, including the Personal Data Protection Act 2010 and the Contracts Act 1950, while providing comprehensive protection for intellectual property and business secrets. It serves as both a legal safeguard and a formal acknowledgment of confidentiality obligations, making it particularly valuable for businesses operating in sensitive industries or handling protected information.
Suggested Sections

1. Parties: Identification of the disclosing party and receiving party, including full legal names and addresses

2. Background: Brief context explaining the purpose of the confidentiality declaration and the relationship between the parties

3. Definitions: Clear definitions of key terms, especially 'Confidential Information', 'Authorized Purpose', and 'Representatives'

4. Scope of Confidential Information: Detailed description of what constitutes confidential information under this declaration

5. Confidentiality Obligations: Core obligations regarding the protection and non-disclosure of confidential information

6. Permitted Use: Specific purposes for which the confidential information may be used

7. Security Measures: Required measures to protect and safeguard confidential information

8. Return or Destruction: Requirements for returning or destroying confidential information upon request or termination

9. Duration: Period for which the confidentiality obligations remain in effect

10. Declaration: Formal statement of understanding and agreement to comply with the confidentiality obligations

11. Execution: Signature block with date and witness provisions

Optional Sections

1. Permitted Disclosures: Used when there are specific circumstances where disclosure is allowed, such as to professional advisors or regulatory authorities

2. Industry-Specific Requirements: Include when the confidentiality obligations need to comply with specific industry regulations or standards

3. Intellectual Property Rights: Added when confidential information includes IP-sensitive material requiring additional protection

4. Data Protection Compliance: Include when personal data is part of the confidential information, ensuring PDPA compliance

5. Electronic Storage Requirements: Used when specific rules for electronic storage and transmission need to be outlined

6. Breach Notification: Include when specific breach notification procedures need to be defined

7. Survival Clause: Added when certain obligations need to survive the termination of the main relationship

Suggested Schedules

1. Schedule 1 - Description of Confidential Information: Detailed list or categories of information covered by the declaration

2. Schedule 2 - Authorized Representatives: List of individuals authorized to access the confidential information

3. Schedule 3 - Security Protocols: Specific security measures and protocols to be followed

4. Appendix A - Acknowledgment Form: Form for additional individuals who may need to acknowledge the confidentiality obligations

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Technology

Healthcare

Financial Services

Manufacturing

Professional Services

Research & Development

Education

Government

Telecommunications

Pharmaceutical

Energy

Defense

Retail

Media & Entertainment

Biotechnology

Relevant Teams

Human Resources

Legal

Information Technology

Research and Development

Finance

Operations

Executive Leadership

Product Development

Marketing

Sales

Quality Assurance

Information Security

Procurement

Strategy

Innovation

Relevant Roles

Chief Executive Officer

Human Resources Manager

Legal Counsel

Research Scientist

Software Developer

Financial Analyst

Project Manager

Business Development Manager

Systems Administrator

Data Analyst

Product Manager

Marketing Director

Operations Manager

Chief Technology Officer

Procurement Officer

Quality Assurance Manager

Strategic Planning Director

Innovation Lead

Information Security Officer

External Consultant

Industries
Contracts Act 1950: Forms the basis for contractual agreements in Malaysia, ensuring the confidentiality agreement is legally binding and enforceable
Personal Data Protection Act 2010: Regulates the processing of personal data in commercial transactions and protects individual privacy rights
Employment Act 1955: Provides framework for employment relationships and related confidentiality obligations in Malaysia
Official Secrets Act 1972: Relevant if the confidentiality agreement involves government-related information or classified materials
Trade Secrets Act (Common Law): While Malaysia doesn't have a specific Trade Secrets Act, common law principles protect trade secrets and confidential information
Competition Act 2010: Relevant when confidentiality agreements involve market-sensitive information or could affect market competition
Digital Signature Act 1997: Important if the confidentiality agreement will be executed electronically
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

Find the exact document you need

Witness Statement Affidavit

A formal sworn statement of evidence used in Malaysian legal proceedings, verified by a Commissioner for Oaths and compliant with Malaysian evidence law.

find out more

Police Statement Form

A standardized Malaysian legal document for recording official statements to police regarding incidents or crimes, used in law enforcement and legal proceedings.

find out more

Cover Sheet For Audited Financial Statement

A Malaysian regulatory document that serves as the official cover and declaration page for a company's audited financial statements, ensuring compliance with local corporate law.

find out more

Student Statement Form

A Malaysian-compliant declaration form capturing student information, commitments, and acknowledgments for educational institutions.

find out more

Affidavit For Name Discrepancy

A legally sworn statement under Malaysian law explaining and verifying variations in a person's name across different official documents.

find out more

Affidavit For Correction Of Title

A sworn legal document used in Malaysia to formally request and support the correction of errors in property title documents under Malaysian land law.

find out more

Signature Agreement Statement

A Malaysian law-compliant document that validates and authenticates signatures and signatory authority for official documents and transactions.

find out more

Agreement Statement

A formal Malaysian legal document establishing mutual understanding between parties, governed by Malaysian contract law and related legislation.

find out more

Electronic Signature Agreement Statement

A Malaysian law-compliant agreement establishing the framework and validity of electronic signatures for business transactions.

find out more

Retirement Statement Letter

A formal Malaysian document confirming an employee's retirement arrangements and benefits, in compliance with local employment laws.

find out more

Form For Change Of Registered Office

A Malaysian statutory form for notifying the Companies Commission of Malaysia (CCM) about a change in company's registered office address.

find out more

Non Disclosure Affidavit

A sworn confidentiality statement under Malaysian law, executed before a Commissioner for Oaths, creating binding obligations to protect specified confidential information.

find out more

Statement Affidavit

A legally binding sworn statement made under Malaysian law, verified by a Commissioner for Oaths and usable as evidence in legal proceedings.

find out more

Privacy Consent Statement

A Malaysian PDPA-compliant document outlining terms for collecting and processing personal data, ensuring legal protection for both organizations and individuals.

find out more

Consent Statement

A Malaysian-law compliant document recording individual's consent for personal data collection and processing under PDPA 2010.

find out more

Form For Change In Registered Office Of Company

Malaysian statutory form for notifying authorities of a change in company's registered office address, required under Companies Act 2016.

find out more

Statement Of Consent For Passport

A Malaysian legal document providing formal authorization for passport-related matters, compliant with the Malaysian Passports Act 1966.

find out more

Statement Of Consent

A Malaysian-compliant formal document capturing explicit permission from an individual for specific actions or data processing, adhering to local consent and privacy laws.

find out more

Privacy And Confidentiality Agreement

A Malaysian law-compliant agreement governing the protection and handling of confidential information and personal data between parties.

find out more

Police Witness Statement Form

A standardized Malaysian legal document for recording witness testimonies in criminal investigations, compliant with local criminal procedure and evidence laws.

find out more

Conflict Of Interest Declaration Form For Employees

A Malaysian law-compliant declaration form for employees to disclose actual or potential conflicts of interest, ensuring transparency and corporate governance compliance.

find out more

Affidavit Written Statement

A formal sworn statement made under Malaysian law, certified by a Commissioner for Oaths, containing factual declarations for legal or administrative purposes.

find out more

Salary Statement Form

A Malaysian-compliant document that details an employee's salary, statutory deductions, and other compensation elements for a specific pay period.

find out more

Declaration Of Confidentiality Form

A Malaysian law-governed document establishing legally binding confidentiality obligations between parties, protecting sensitive business and personal information.

find out more

Photo Consent Statement

A Malaysian-compliant legal document obtaining consent for photography usage, aligned with local privacy and data protection laws.

find out more

Form Of Proxy For Shareholder Meeting

A Malaysian law-compliant document enabling shareholders to appoint representatives to vote on their behalf at shareholder meetings.

find out more

Confidentiality Agreement Statement

A Malaysian law-governed agreement establishing confidentiality obligations between parties, protecting sensitive information sharing in business relationships.

find out more

Form For Parental Consent For Passport

A Malaysian legal document providing parental authorization for a minor's passport application, compliant with Malaysian passport and guardianship laws.

find out more

Data Privacy Consent Form For Employees

A Malaysian law-compliant employee data privacy consent form that outlines the collection, processing, and protection of employee personal data under PDPA 2010.

find out more

Training Acknowledgement Statement

A Malaysian law-compliant document acknowledging employee training completion and related obligations.

find out more

Acknowledgement Statement For Policy

A Malaysian law-governed document confirming a policyholder's understanding and acceptance of insurance policy terms and conditions.

find out more

Affidavit Of Financial Support

A Malaysian legal document where an individual formally declares their commitment to financially support another person, verified by a Commissioner for Oaths.

find out more

Download our whitepaper on the future of AI in Legal

By providing your email address you are consenting to our Privacy Notice.
Thank you for downloading our whitepaper. This should arrive in your inbox shortly. In the meantime, why not jump straight to a section that interests you here: https://www.genieai.co/our-research
Oops! Something went wrong while submitting the form.

Genie’s Security Promise

Genie is the safest place to draft. Here’s how we prioritise your privacy and security.

Your documents are private:

We do not train on your data; Genie’s AI improves independently

All data stored on Genie is private to your organisation

Your documents are protected:

Your documents are protected by ultra-secure 256-bit encryption

Our bank-grade security infrastructure undergoes regular external audits

We are ISO27001 certified, so your data is secure

Organizational security

You retain IP ownership of your documents

You have full control over your data and who gets to see it

Innovation in privacy:

Genie partnered with the Computational Privacy Department at Imperial College London

Together, we ran a £1 million research project on privacy and anonymity in legal contracts

Want to know more?

Visit our Trust Centre for more details and real-time security updates.

Read our Privacy Policy.