Commercial Invoice Pro Forma Template for England and Wales

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Key Requirements PROMPT example:

Commercial Invoice Pro Forma

"I need a Commercial Invoice Pro Forma for exporting electronic components to Germany, with payment terms of 30 days and delivery scheduled for March 2025, including specific HS codes and necessary EU compliance documentation."

Document background
The Commercial Invoice Pro Forma is a crucial document in international trade and domestic commerce under English and Welsh law. It is typically used when a buyer needs to arrange payment in advance, obtain import licenses, or open letters of credit. The document provides a detailed preview of the final invoice, including product specifications, pricing, delivery terms, and payment conditions. While not legally binding for payment, it serves as a formal quotation and is often required by customs authorities for shipment clearance. This document type is particularly important in international trade where it helps facilitate customs valuation and import procedures.
Suggested Sections

1. Seller Information: Company name, address, registration number, VAT number, contact details

2. Buyer Information: Customer name, address, and contact details

3. Invoice Details: Pro forma invoice number, date of issue, currency, and validity period

4. Item Description: Detailed list of products/services with quantities, unit prices, and descriptions

5. Financial Summary: Subtotal, VAT calculations, shipping costs, and total amount

Optional Sections

1. Delivery Terms: Optional section for international shipments including Incoterms and shipping instructions

2. Payment Instructions: Optional section for banking details and payment terms when advance payment is required

3. Export Documentation: Optional section for international transactions including HS codes and country of origin

4. Special Handling Instructions: Optional section for specific handling requirements or special conditions

Suggested Schedules

1. Technical Specifications Schedule: Detailed product specifications and technical requirements

2. Quality Certificates: Relevant quality certifications and compliance documents

3. Packing List: Detailed list of items with packaging specifications and quantities

4. Terms and Conditions: Standard terms and conditions applicable to the pro forma invoice

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Industries

Value Added Tax Act 1994: Primary legislation governing VAT requirements for invoices and trade documents in the UK

Companies Act 2006: Defines required company information that must appear on business documents including invoices

Sale of Goods Act 1979: Fundamental legislation governing the sale of goods and related documentation in England and Wales

Consumer Rights Act 2015: Legislation protecting consumer rights that may apply if the invoice involves B2C transactions

VAT Regulations 1995: Detailed regulations specifying VAT documentation requirements and procedures

HMRC Invoice Requirements: Specific requirements from HM Revenue & Customs regarding mandatory invoice content and format

Export/Import Documentation: Requirements for international trade documentation and customs declarations

EU Trade Regulations: Post-Brexit requirements for trading with EU countries including specific documentation needs

Incoterms 2020: International Commercial Terms defining responsibilities and costs in international trade transactions

Customs and Excise Management Act 1979: Legislation governing customs procedures and documentation requirements for international trade

Pro Forma Invoice Requirements: Specific requirements for pro forma invoices including clear marking and standard commercial elements

UK GDPR: Data protection requirements for handling personal information in business documents

Data Protection Act 2018: UK legislation implementing data protection requirements and supplementing UK GDPR

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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