International Declaration Form Template for Hong Kong

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Key Requirements PROMPT example:

International Declaration Form

"I need an International Declaration Form for exporting electronic components from Hong Kong to Germany in March 2025, with special attention to strategic commodities compliance as these are high-tech semiconductor parts."

Document background
The International Declaration Form is a mandatory document required by Hong Kong customs authorities for all international shipments entering, leaving, or transiting through Hong Kong. This document forms the cornerstone of Hong Kong's trade documentation system, reflecting the territory's commitment to maintaining transparent and efficient trade processes while ensuring compliance with local and international regulations. The form must contain accurate information about the goods, their value, origin, destination, and all parties involved in the transaction. It is used by customs authorities to assess duties, gather trade statistics, and ensure compliance with trade regulations. The document's format and content are strictly regulated by the Hong Kong Customs and Excise Department, and false declarations can result in significant penalties under Hong Kong law.
Suggested Sections

1. Declaration Type: Specification of whether this is an import, export, or re-export declaration

2. Declarant Information: Details of the person or entity making the declaration, including business registration number and contact information

3. Shipment Details: Basic information about the shipment including dates, transportation mode, and carrier information

4. Goods Description: Detailed description of goods including HS codes, quantities, and values

5. Origin Information: Country of origin details and related certificates

6. Trade Party Details: Information about consignor, consignee, and other relevant parties

7. Value Declaration: Declaration of values, currency, and terms of trade

8. Declaration Statement: Standard declaration text confirming the truth and accuracy of the provided information

9. Signature Section: Space for authorized signature, date, and company chop

Optional Sections

1. Licensed Goods Declaration: Required when dealing with goods requiring special licenses or permits

2. Strategic Commodities Declaration: Needed for goods classified as strategic or controlled items

3. Preferential Treatment Claim: Used when claiming preferential duty rates under trade agreements

4. Temporary Import/Export: Required for goods entering/leaving temporarily for exhibition or repair

5. Dangerous Goods Declaration: Mandatory for shipments containing hazardous materials

6. Food and Health Products: Additional declarations required for food items or health-related products

Suggested Schedules

1. Schedule A - Detailed Packing List: Itemized list of goods with quantities, weights, and packaging details

2. Schedule B - Supporting Documents: List of attached supporting documents such as invoices, certificates of origin, licenses

3. Schedule C - Product Specifications: Detailed technical specifications of declared goods when required

4. Appendix 1 - HS Code References: Reference list of Harmonized System codes used in the declaration

5. Appendix 2 - Declaration Notes: Additional notes and special instructions related to the declaration

6. Appendix 3 - Valuation Worksheet: Detailed breakdown of declared values and calculation methods

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Manufacturing

International Trade

Logistics and Transportation

Retail

Electronics

Textiles and Apparel

Food and Beverage

Pharmaceuticals

Chemical Industry

Automotive

Consumer Goods

Technology

Agricultural Products

Medical Supplies

Raw Materials

Relevant Teams

Logistics

Supply Chain

International Trade

Customs Compliance

Documentation

Shipping

Operations

Legal

Finance

Risk Management

Export Control

Trade Operations

Regulatory Affairs

Relevant Roles

Customs Declaration Specialist

Import/Export Manager

Logistics Coordinator

Trade Compliance Officer

Supply Chain Manager

Shipping Manager

Customs Broker

Trade Documentation Specialist

Global Trade Manager

Regulatory Compliance Manager

Operations Manager

Documentation Clerk

International Trade Specialist

Customs Affairs Manager

Trade Operations Supervisor

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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