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Executive Offer Letter

Executive Offer Letter Template for Hong Kong

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Key Requirements PROMPT example:

Executive Offer Letter

"I need an Executive Offer Letter under Hong Kong law for a new Chief Technology Officer position, with a planned start date of March 1, 2025, including standard post-termination restrictions and a stock option package."

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Document background
The Executive Offer Letter is a crucial document used when extending formal employment offers to senior-level candidates in Hong Kong. It serves as the primary document establishing the employment relationship between a company and an executive, incorporating mandatory requirements under Hong Kong's Employment Ordinance while addressing executive-specific terms such as sophisticated compensation packages, equity participation, and senior-level responsibilities. This document is particularly important as it not only serves as an offer but, upon acceptance, becomes a binding employment contract that must comply with Hong Kong's legal framework. The letter typically includes more comprehensive terms than standard offer letters due to the senior nature of the position and often references additional documents such as stock option plans, bonus schemes, and restrictive covenants.
Suggested Sections

1. Company Letterhead and Date: Official company letterhead with full registered address and date of the letter

2. Addressee Details: Executive's full name and address

3. Position and Reporting Line: Job title, department, and immediate supervisor or reporting relationship

4. Start Date and Employment Status: Proposed commencement date and nature of employment (permanent, fixed-term, etc.)

5. Compensation Package: Base salary, payment frequency, and review policy

6. Working Hours and Location: Standard working hours, office location, and any flexibility arrangements

7. Benefits Package: Standard benefits including medical insurance, MPF, leaves, and other standard benefits

8. Probation Period: Duration of probation period and terms

9. Notice Period: Required notice period for termination by either party

10. Confidentiality: Basic confidentiality obligations

11. Acceptance Instructions: How to indicate acceptance of the offer and deadline for acceptance

Optional Sections

1. Bonus Structure: Include when offering performance bonus, annual bonus, or commission schemes

2. Equity Participation: Include when offering stock options, RSUs, or other equity-based compensation

3. International Mobility: Include when role involves international travel or potential relocation

4. Post-termination Restrictions: Include for senior executives to detail non-compete and non-solicitation terms

5. Board Appointment: Include if the executive is also being appointed as a company director

6. Variable Pay: Include when offering sales targets, KPIs, or other performance-related pay

7. Relocation Package: Include when offering relocation assistance

8. Acting Capacity: Include when the appointment is temporary or acting

Suggested Schedules

1. Benefits Summary: Detailed breakdown of all benefits and eligibility criteria

2. Bonus Scheme Rules: Detailed rules and calculations for bonus entitlements

3. Job Description: Detailed responsibilities and expectations of the role

4. Equity Plan Summary: Summary of equity compensation terms and vesting schedule

5. Company Policies: Key company policies that form part of employment terms

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Clauses
Position and Duties
Commencement Date
Probation
Base Salary
Bonus
Equity Compensation
Benefits
Working Hours
Location
Reporting Structure
Leave Entitlement
Medical Benefits
Insurance
MPF
Expenses
Confidentiality
Intellectual Property
Non-Competition
Non-Solicitation
Data Protection
Termination
Notice Period
Garden Leave
Return of Property
Governing Law
Entire Agreement
Code of Conduct
Compliance with Policies
Outside Activities
Representation and Warranties
Amendments
Assignment
Severability
Business Travel
Performance Review
Stock Options
Change of Control
Disciplinary Procedures
Grievance Procedures
Relevant Industries

Financial Services

Technology

Manufacturing

Real Estate

Retail

Healthcare

Professional Services

Telecommunications

Energy

Transportation and Logistics

Education

Media and Entertainment

Construction

Hospitality

Insurance

Relevant Teams

Human Resources

Legal

Finance

Executive Management

Board of Directors

Compensation & Benefits

Talent Acquisition

Corporate Governance

Company Secretarial

Relevant Roles

Chief Executive Officer

Chief Financial Officer

Chief Operating Officer

Chief Technology Officer

Chief Marketing Officer

Managing Director

Executive Director

Regional Director

Vice President

Senior Vice President

Executive Vice President

General Manager

Country Manager

Head of Department

Director of Operations

Director of Finance

Director of Human Resources

Director of Legal Affairs

Industries
Employment Ordinance (Cap. 57): Primary legislation governing employment relationships in Hong Kong, covering essential terms, wages, rest days, holidays, and termination provisions
Contracts (Rights of Third Parties) Ordinance (Cap. 623): Relevant for contractual provisions and their enforcement, particularly important for executive agreements that might involve third-party rights
Personal Data (Privacy) Ordinance (Cap. 486): Governs the collection, use, and handling of personal data in employment documents
Sex Discrimination Ordinance (Cap. 480): Ensures offer terms and conditions are free from gender-based discrimination
Disability Discrimination Ordinance (Cap. 487): Protects against discrimination based on disability in employment terms
Family Status Discrimination Ordinance (Cap. 527): Prevents discrimination based on family status in employment terms
Race Discrimination Ordinance (Cap. 602): Ensures employment terms are free from racial discrimination
Mandatory Provident Fund Schemes Ordinance (Cap. 485): Requires consideration of mandatory retirement fund contributions in compensation packages
Minimum Wage Ordinance (Cap. 608): Though less relevant for executive positions, sets the baseline for wage considerations
Companies Ordinance (Cap. 622): Relevant for executive appointments in relation to corporate governance and director duties if the position includes directorship
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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