Tender Confirmation Letter Generator for England and Wales

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Key Requirements PROMPT example:

Tender Confirmation Letter

"I need a Tender Confirmation Letter for a public sector IT infrastructure project with a value of £2.5M, to be issued to five shortlisted suppliers who submitted their tenders by 15 January 2025, with evaluation expected to take 8 weeks."

Document background
The Tender Confirmation Letter is a crucial document in the procurement process under English and Welsh law, typically issued immediately following the receipt of a tender submission. It serves multiple purposes: formally acknowledging receipt of the tender, confirming compliance with submission requirements, and outlining the next steps in the evaluation process. This document is particularly important for maintaining transparency and providing an audit trail in public sector procurement, ensuring compliance with the Public Contracts Regulations 2015 and other relevant legislation.
Suggested Sections

1. Reference to Original Tender: Clear identification of the tender being confirmed, including tender reference number and project title

2. Confirmation of Receipt: Formal acknowledgment of tender submission including date and time received

3. Tender Details: Key information including submission date, reference numbers, project scope and submitted price

4. Next Steps: Information about the evaluation process, timeline and expected communication points

5. Contact Information: Details of the procurement contact person including name, position, email and phone number

Optional Sections

1. Clarification Requests: Section for listing any immediate clarifications needed from the tenderer

2. Documentation Requirements: List of any outstanding or additional documents required from the tenderer

3. Interview/Presentation Details: Information about any required presentations or interviews as part of the tender process

Suggested Schedules

1. Receipt Schedule: Detailed itemized list of all documents received as part of the tender submission

2. Evaluation Timeline: Detailed schedule showing key dates in the evaluation process including decision points

3. Clarification Form: Standard form template for the tenderer to submit any required clarifications

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Industries

Public Contracts Regulations 2015: Primary legislation governing public procurement in England and Wales. Implements EU Directive 2014/24/EU, sets out rules for public procurement, defines tender procedures and requirements, and establishes transparency obligations.

Public Services (Social Value) Act 2012: Requires public authorities to consider economic, social, and environmental well-being in procurement decisions for public service contracts.

Late Payment of Commercial Debts (Interest) Act 1998: Governs payment terms and statutory interest provisions in commercial contracts, including tender agreements.

Freedom of Information Act 2000: Sets out transparency requirements and public access to information obligations for public sector procurement.

Data Protection Act 2018 and UK GDPR: Regulates the handling of personal data and privacy considerations in tender processes and subsequent contracts.

Competition Act 1998: Addresses anti-competitive behavior and bid rigging prevention in tender processes.

Bribery Act 2010: Establishes anti-corruption measures and corporate compliance requirements relevant to tender processes.

Common Law and Statutory Contract Principles: Includes common law principles, Unfair Contract Terms Act 1977, and Consumer Rights Act 2015, governing general contractual relationships and terms.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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