Position Confirmation Letter Template for England and Wales

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Key Requirements PROMPT example:

Position Confirmation Letter

"I need a Position Confirmation Letter for a senior software developer role starting March 1, 2025, with a £85,000 base salary, remote working options, and standard benefits package for our London tech company."

Document background
The Position Confirmation Letter is a crucial document used when formalizing an employment relationship under English and Welsh law. It is typically issued after verbal discussions or negotiations have concluded successfully, but before the commencement of employment. The document serves to confirm the agreed terms and ensures compliance with UK employment legislation, particularly the Employment Rights Act 1996's requirement for written particulars of employment. The Position Confirmation Letter includes essential information such as job title, salary, benefits, working hours, and other key terms of employment, providing both employer and employee with clear documentation of their agreement.
Suggested Sections

1. Position Details: Job title, department, reporting line, and core responsibilities

2. Start Date and Duration: Confirmed start date and any conditions precedent to starting

3. Compensation Package: Base salary, benefits, pension arrangements, and any variable compensation elements

4. Working Arrangements: Standard working hours, location, and flexibility arrangements

5. Notice Period: Required notice period for termination from either party

Optional Sections

1. Probationary Period: Details of probation period length, conditions, and review process

2. Relocation Package: Details of any relocation assistance or allowances offered

3. Sign-on Bonus: Terms and conditions of any sign-on or welcome bonus

4. Regulatory Requirements: Any specific regulatory requirements or certifications needed for the role

Suggested Schedules

1. Schedule 1 - Benefits Summary: Detailed overview of all applicable benefits and entitlements

2. Schedule 2 - Job Description: Detailed description of role responsibilities and requirements

3. Schedule 3 - Key Company Policies: Summary of essential company policies requiring acknowledgment

4. Schedule 4 - Confidentiality Agreement: Detailed terms regarding confidentiality and data protection obligations

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Industries

Employment Rights Act 1996: Primary legislation governing employment relationships in England and Wales. Key focus on Section 1 requirements for written particulars of employment and minimum information that must be provided to employees.

Equality Act 2010: Legislation ensuring workplace equality, covering non-discrimination requirements, protected characteristics, and equal treatment provisions.

Data Protection Act 2018 and UK GDPR: Legislation governing the handling of personal data and privacy considerations in employment relationships.

Working Time Regulations 1998: Regulations covering working hours, rest periods, and holiday entitlement requirements for employees.

National Minimum Wage Act 1998: Legislation ensuring salary compliance and minimum wage requirements for all workers.

Pensions Act 2008: Legislation covering auto-enrollment requirements and pension scheme information that must be provided to employees.

Common Law Principles: Legal principles established through case law covering contract formation, offer and acceptance, and consideration in employment contracts.

Industry-Specific Regulations: Sector-specific requirements such as FCA regulations for financial services, healthcare regulations, or other relevant industry standards.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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