Release Of Educational Records Form Template for England and Wales

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Release Of Educational Records Form

"I need a Release of Educational Records Form to authorize my daughter's primary school in Cardiff to share her complete academic records with her new school in London, as we're relocating in March 2025."

Document background

The Release of Educational Records Form serves as a crucial document for managing the disclosure of educational information in England and Wales. This form is essential when students, parents, or authorized representatives need to share educational records with third parties such as other educational institutions, employers, or legal representatives. The document ensures compliance with UK data protection laws, including the GDPR and Data Protection Act 2018, while providing a clear audit trail of authorized information sharing. It includes specific details about the records to be released, the purpose of the release, and the duration of the authorization, protecting both the educational institution and the student's privacy rights.

Suggested Sections

1. Student Information: Full legal name, date of birth, student ID, current address of the student whose records are being released

2. Educational Institution Details: Name, address, and contact information of the institution holding the records

3. Records Requested: Specific description of which records are to be released, including academic years and types of records

4. Recipient Information: Details of person/organization authorized to receive the records, including contact information

5. Purpose of Release: Clear statement of the purpose for which the records will be used

6. Duration of Authorization: Time period for which the release authorization remains valid

7. Data Protection Notice: Information about how the data will be processed and protected under UK GDPR and Data Protection Act 2018

8. Signature Block: Date and signature lines for the student/guardian and institutional representative

Optional Sections

1. Parent/Guardian Information: Required only if the student is under 18 or lacks capacity to consent, including full contact details and relationship to student

2. Special Category Data Consent: Additional explicit consent section required when releasing sensitive personal data such as health information or special educational needs details

3. Third Party Notification: Optional section for authorizing notification of specific third parties about the release of records

4. Electronic Transfer Authorization: Specific consent section for electronic transfer of records when digital transmission is requested

Suggested Schedules

1. Schedule 1 - Records Checklist: Detailed itemized list of specific records being requested with checkboxes

2. Schedule 2 - Identity Verification Requirements: List of acceptable identification documents and verification procedures

3. Schedule 3 - Authority Documentation: Templates or requirements for proof of authority documentation (e.g., power of attorney, court orders)

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

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Authors

Alex Denne

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