Privacy Release Form Template for England and Wales

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Key Requirements PROMPT example:

Privacy Release Form

"I need a Privacy Release Form for my medical research company to collect patient data across multiple hospitals in England, with specific provisions for handling sensitive health information and sharing anonymized data with our research partners in the EU."

Document background

A Privacy Release Form is essential when organizations need explicit consent to process personal data under English and Welsh law. This document is particularly crucial in situations requiring transparent documentation of data processing authorization, especially for sensitive personal information or when data sharing extends beyond primary use. The form must comply with UK GDPR and Data Protection Act 2018 requirements, ensuring proper information about data usage, storage, sharing, and the data subject's rights are clearly communicated.

Suggested Sections

1. Personal Information Details: Identifies the individual whose privacy rights are being released and their contact information

2. Scope of Release: Specifies exactly what information is being released and for what purposes

3. Duration: Period for which the release remains valid and expiration conditions

4. Rights Retention: Specifies which privacy rights the individual retains under UK GDPR and Data Protection Act

5. Withdrawal of Consent: Process for withdrawing consent and its implications

Optional Sections

1. International Transfers: Required when personal data may be transferred outside the UK, including safeguards and recipient countries

2. Third Party Sharing: Details of any third parties who may receive the information and purposes of sharing

3. Special Category Data: Additional provisions for sensitive personal data including health, racial, religious or similar sensitive information

Suggested Schedules

1. Data Categories Schedule: Detailed list of specific data categories covered by the release

2. Processing Activities Appendix: Detailed description of how the released data will be processed, including purposes and methods

3. Security Measures Schedule: Description of technical and organizational security measures protecting the released data

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

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Relevant Roles

Industries

UK GDPR: The UK General Data Protection Regulation - Primary legislation governing how personal data must be handled, processed, and protected in the UK following Brexit

Data Protection Act 2018: The UK's implementation of data protection law that works alongside the UK GDPR, providing specific data protection requirements and exceptions for the UK context

PECR 2003: Privacy and Electronic Communications Regulations - Specific rules for electronic communications, including electronic marketing, cookies, and privacy in electronic services

Human Rights Act 1998: Incorporates European Convention rights into UK law, particularly Article 8 which provides the right to respect for private and family life

ICO Guidelines: Regulatory guidance and codes of practice issued by the Information Commissioner's Office, providing practical interpretation of data protection requirements

EDPB Guidelines: European Data Protection Board guidelines which, while not binding post-Brexit, remain influential in UK data protection practice

Lawful Processing Bases: Legal requirements for establishing valid grounds for processing personal data, including consent, contract, legal obligation, vital interests, public task, and legitimate interests

Data Protection Principles: Core principles including lawfulness, fairness, transparency, purpose limitation, data minimization, accuracy, storage limitation, integrity, and confidentiality

Individual Rights: Rights granted to individuals including access, rectification, erasure, restriction, data portability, and right to withdraw consent

Data Retention: Requirements for specifying and adhering to defined periods for keeping personal data, ensuring data isn't kept longer than necessary

Common Law Duty of Confidentiality: Legal obligation to keep certain information confidential, particularly when disclosed in circumstances implying confidentiality

Contract Law Principles: General principles of English contract law that affect the validity and enforceability of the privacy release form

Privacy Torts: Common law principles relating to privacy violations and potential civil wrongs in privacy contexts

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Authors

Alex Denne

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