Staff Confirmation Letter Template for Denmark

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Staff Confirmation Letter

Document background
The Staff Confirmation Letter is a critical employment document used in Denmark to formalize and document the employment relationship between an employer and a new or existing employee. This document is required under Danish law, specifically the Ansættelsesbevisloven, which mandates that employers provide employees with written confirmation of their employment terms. The Staff Confirmation Letter serves as official documentation of the agreed-upon employment terms and conditions, including position, salary, working hours, and benefits. It's typically issued after verbal agreement of employment terms or following changes to existing employment conditions, and must be provided within the first month of employment. The document ensures compliance with Danish employment legislation while providing both parties with clear documentation of the employment relationship.
Suggested Sections

1. Letterhead and Date: Company letterhead including full legal name, address, and date of the letter

2. Employee Details: Full name and address of the employee

3. Position and Start Date: Confirmation of job title, role, and employment start date

4. Reporting Structure: Information about who the employee reports to and department/team

5. Work Location: Primary workplace address and any flexibility arrangements

6. Working Hours: Standard working hours, days of work, and break periods

7. Compensation: Salary details, payment frequency, and method of payment

8. Benefits Overview: Brief summary of standard benefits package

9. Holiday Entitlement: Annual leave entitlement as per Danish Holiday Act

10. Notice Period: Required notice period for termination by either party

11. Closing: Signature block and acceptance confirmation if required

Optional Sections

1. Probation Period: Include when a probationary period applies to the position

2. Bonus Scheme: Include when the role includes performance-based bonuses or commission

3. Company Car: Include when a company car or car allowance is part of the package

4. International Assignment Terms: Include for employees on international assignments

5. Special Working Arrangements: Include for flexible working arrangements or special schedules

6. Confidentiality Statement: Include for positions with access to sensitive information

7. Non-Competition Clause: Include for senior positions or roles with access to trade secrets

8. Educational Support: Include when training or education support is offered

Suggested Schedules

1. Benefits Details: Detailed description of employee benefits package

2. Job Description: Detailed outline of role responsibilities and requirements

3. Company Policies: Key company policies that apply to the position

4. Bonus Scheme Details: Detailed explanation of any applicable bonus or commission structure

Authors

Relevant Industries
Relevant Teams
Relevant Roles
Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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