Flooring Risk Assessment Template for Denmark

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Flooring Risk Assessment

Document background

The Flooring Risk Assessment is a critical document required under Danish health and safety legislation, particularly relevant when installing new flooring, evaluating existing floor conditions, or addressing safety concerns in any facility. It complies with the Danish Working Environment Act and Building Regulations (BR18), as well as relevant EU directives. The assessment comprehensively evaluates potential hazards related to flooring materials, installation, maintenance, and usage patterns, providing detailed recommendations for risk mitigation. This document is essential for demonstrating due diligence in safety management, supporting insurance requirements, and ensuring compliance with Danish workplace safety regulations. It should be regularly updated to reflect changes in facility usage, wear patterns, or regulatory requirements.

Suggested Sections

1. Assessment Information: Details of the assessment date, location, assessor credentials, and scope of the assessment

2. Executive Summary: Overview of key findings, major risks identified, and critical recommendations

3. Site Description: Detailed description of the assessed area, including building type, floor levels, and current flooring conditions

4. Methodology: Description of assessment methods, tools used, and standards applied

5. Risk Identification: Comprehensive list of identified risks related to flooring conditions, installation, and usage

6. Risk Evaluation: Analysis of each identified risk, including likelihood and potential impact

7. Control Measures: Existing control measures and their effectiveness

8. Recommendations: Specific actions required to address identified risks, prioritized by urgency

9. Action Plan: Detailed implementation plan including timelines and responsibilities

10. Monitoring Requirements: Specifications for ongoing monitoring and review of implemented measures

Optional Sections

1. Specific Material Analysis: Detailed analysis of flooring materials when multiple options are being considered or when specific material risks need to be assessed

2. Cost-Benefit Analysis: Economic evaluation of recommended measures, used when significant investments are required

3. Environmental Impact Assessment: Analysis of environmental factors when the flooring choices have significant environmental implications

4. Accessibility Evaluation: Detailed assessment of accessibility requirements when the space needs to meet specific accessibility standards

5. Historical Data Analysis: Analysis of previous incidents or assessments when historical data is available and relevant

6. Maintenance Program: Detailed maintenance requirements when special maintenance procedures are needed

Suggested Schedules

1. Schedule A: Floor Plans: Detailed floor plans marking assessed areas and identified risk locations

2. Schedule B: Photographic Evidence: Photographs documenting current conditions and specific risk areas

3. Schedule C: Test Results: Results of slip resistance tests, material analysis, and other technical measurements

4. Schedule D: Risk Matrix: Detailed risk assessment matrices and scoring

5. Schedule E: Compliance Checklist: Checklist against relevant standards and regulations

6. Schedule F: Manufacturer Specifications: Technical specifications for recommended flooring materials and maintenance products

7. Schedule G: Incident Reports: Historical incident reports related to flooring issues, if any

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