Emergency Lighting Risk Assessment Template for Denmark

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Emergency Lighting Risk Assessment

Document background

The Emergency Lighting Risk Assessment is a crucial document required under Danish law to ensure the safety and compliance of emergency lighting systems in buildings. It is typically conducted when new buildings are commissioned, during major renovations, or as part of regular safety reviews (usually annually or bi-annually). The assessment covers detailed technical evaluation of emergency lighting systems, compliance with Danish Building Regulations (BR18) and European standards (EN 1838:2013, EN 50172:2004), risk analysis, and specific recommendations. This document is essential for building owners and managers to demonstrate due diligence in maintaining safe evacuation routes and emergency preparedness, while also serving as a key reference for insurance purposes and regulatory compliance. The assessment includes comprehensive technical data, photometric measurements, and specific action plans tailored to the facility's unique characteristics and usage patterns.

Suggested Sections

1. Document Control: Details of the assessment, including date, assessor information, and document version

2. Executive Summary: Overview of key findings and critical recommendations

3. Building Information: Details of the premises being assessed, including address, building type, and occupancy patterns

4. Scope of Assessment: Boundaries and limitations of the assessment, areas covered, and methodology used

5. Regulatory Compliance Review: Analysis of compliance with relevant Danish and EU regulations and standards

6. Existing Emergency Lighting System: Detailed inventory and assessment of current emergency lighting infrastructure

7. Risk Identification: Systematic identification of potential risks and hazards related to emergency lighting

8. Risk Analysis: Evaluation of identified risks, their likelihood, and potential impact

9. System Performance Assessment: Analysis of emergency lighting system performance against required standards

10. Deficiencies and Non-Compliance: Documentation of areas where systems fail to meet requirements or present risks

11. Recommendations: Detailed corrective actions and improvements required, prioritized by urgency

12. Action Plan: Structured timeline for implementing recommendations with responsibility assignments

13. Conclusion: Overall assessment summary and statement of system adequacy

Optional Sections

1. Special Hazard Areas: Assessment of areas with unique risks or specific lighting requirements (used for industrial or specialized facilities)

2. Historic Building Considerations: Special considerations for listed or historic buildings where standard solutions may not be applicable

3. High-Rise specific assessment: Additional considerations for buildings over 22 meters in height

4. Public Assembly Areas: Specific assessment for areas where large numbers of people gather (used for theaters, conference centers, etc.)

5. Integration with Other Systems: Assessment of emergency lighting integration with fire systems, BMS, etc. (for buildings with complex systems)

6. Cost Analysis: Detailed breakdown of costs for recommended improvements (when requested by client)

Suggested Schedules

1. Schedule A: Floor Plans: Marked-up floor plans showing emergency lighting locations and coverage areas

2. Schedule B: Photometric Data: Technical measurements and light level readings throughout the assessed areas

3. Schedule C: Equipment Inventory: Detailed list of all emergency lighting equipment, including specifications and conditions

4. Schedule D: Testing Records: Historical test results and maintenance records

5. Schedule E: Photo Documentation: Photographs of key findings, deficiencies, and areas of concern

6. Appendix 1: Testing Procedures: Detailed procedures for routine testing and maintenance

7. Appendix 2: Compliance Checklist: Detailed checklist against relevant Danish and EU standards

8. Appendix 3: Risk Assessment Matrix: Detailed risk scoring and evaluation criteria

9. Appendix 4: Manufacturer Documentation: Technical specifications and maintenance requirements for installed equipment

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