Deposit Invoice Template for Germany

The Deposit Invoice (Anzahlungsrechnung) is essential in German business transactions where advance payments are required before the complete delivery of goods or services. This document type is commonly used in scenarios involving large orders, custom manufacturing, construction projects, or service contracts where partial payments are standard practice. It must comply with German tax legislation, particularly the Value Added Tax Act (Umsatzsteuergesetz - UStG) and the Commercial Code (Handelsgesetzbuch - HGB). The document serves multiple purposes: it provides a legal basis for requesting advance payment, enables proper VAT accounting, and forms part of the audit trail for both parties. It must clearly state its nature as a deposit invoice, include all mandatory invoice elements under German law, and reference the final invoice that will follow upon complete delivery.

1. Invoice Header: Contains the document title 'Deposit Invoice' (Anzahlungsrechnung), invoice number, and date

2. Supplier Information: Full legal name, address, tax number, VAT ID, and contact details of the supplying company

3. Customer Information: Full legal name, address, and VAT ID (if applicable) of the customer

4. Order Reference: Reference to the underlying order, contract, or agreement including order number and date

5. Service/Product Description: Clear description of the goods or services for which the deposit is being charged

6. Payment Terms: Deposit amount, payment deadline, and bank account details

7. VAT Information: VAT rate, VAT amount, and clear indication that this is a deposit invoice

8. Total Amount: Clear breakdown of net amount, VAT, and total deposit amount requested

9. Legal Notices: Required legal statements including reference to final invoice to follow