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Proforma And Commercial Invoice

Proforma And Commercial Invoice Template for India

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Key Requirements PROMPT example:

Proforma And Commercial Invoice

"I need a Proforma and Commercial Invoice for exporting automotive parts worth $50,000 to a German buyer, with delivery scheduled for March 2025, including all necessary export documentation and GST zero-rating requirements under Indian law."

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Document background
The Proforma and Commercial Invoice is a vital document in Indian commercial transactions, particularly in international trade. It serves as both an initial price quotation (proforma) and the final billing document (commercial invoice), ensuring compliance with Indian GST regulations, customs requirements, and international trade practices. The document is essential when businesses need to provide advance pricing information for buyer approval or customs purposes, followed by a final invoice for payment and legal records. It must include specific elements required by Indian law, such as GST registration details, HSN codes, and appropriate tax calculations. The document supports various business processes including customs clearance, foreign exchange transactions, and banking operations, making it a crucial tool for both domestic and international trade under Indian jurisdiction.
Suggested Sections

1. Company Details and Logo: Header section containing seller's company name, logo, address, GST registration number, and other statutory registration numbers

2. Invoice Type and Number: Clear indication of whether it's a Proforma or Commercial Invoice, along with unique invoice number and date

3. Buyer Information: Complete details of the buyer including name, address, GST registration number (if Indian buyer), and contact information

4. Shipping Details: Delivery address if different from buyer address, shipping method, and estimated delivery date

5. Product Details Table: Itemized list of products/services with HSN/SAC codes, quantity, unit price, total amount, and discount if applicable

6. Tax Breakdown: Detailed breakdown of applicable taxes including CGST, SGST, IGST, or export duties

7. Payment Terms: Payment amount, currency, payment method, and due date

8. Total Amount: Final amount including taxes and shipping charges, shown in both figures and words

9. Bank Details: Seller's bank account information for payment transfer

10. Terms and Conditions: Standard terms including payment, shipping, and return policies

11. Authorized Signatory: Space for signature, name, and designation of authorized person

Optional Sections

1. Purchase Order Reference: Include when invoice is generated against a specific purchase order

2. Export Details: Required for international transactions, including IEC number, port details, and shipping terms

3. Insurance Details: Include when shipping insurance is separately charged or required

4. Discount Section: Detailed breakdown of discounts when multiple discount types are applied

5. Declaration for Export: Special declarations required for export shipments under FEMA or customs regulations

6. Agent/Broker Details: Include when transaction involves an intermediary or broker

7. Special Instructions: Any specific handling, packaging, or delivery instructions

8. Quality Certification: Include when products require specific quality or compliance certificates

Suggested Schedules

1. Product Specifications: Detailed technical specifications of products when required

2. Packing List: Detailed list of items packed, weights, and dimensions

3. Quality Certificates: Copies of relevant quality certifications or compliance documents

4. Origin Certificate: Certificate of origin for international shipments

5. Tax Forms: Required tax forms or declarations as per GST or export requirements

6. Shipping Documents: Copies of relevant shipping documents like Bill of Lading or Airway Bill

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Manufacturing

International Trade

Retail

Wholesale

E-commerce

Automotive

Electronics

Textiles

Pharmaceuticals

Agriculture

Consumer Goods

Industrial Equipment

Chemical Industry

Food and Beverage

Information Technology

Relevant Teams

Finance

Accounts

Sales

Export

Import

Logistics

Commercial Operations

Supply Chain

Tax

Legal

Customer Service

Order Processing

Credit Control

Documentation

Compliance

Relevant Roles

Finance Manager

Export Manager

Import Coordinator

Accounts Receivable Specialist

Sales Manager

Logistics Coordinator

Customs Compliance Officer

Trade Finance Specialist

Supply Chain Manager

Tax Compliance Manager

Commercial Operations Manager

International Business Development Manager

Shipping Coordinator

Credit Controller

Business Operations Manager

Industries
Central Goods and Services Tax Act, 2017: Governs the content and format of commercial invoices, including mandatory GST details, HSN codes, and tax calculations
Foreign Trade (Development and Regulation) Act, 1992: Regulates international trade documentation requirements and procedures for import-export transactions
Information Technology Act, 2000: Provides legal framework for electronic documentation and digital signatures in commercial transactions
Foreign Exchange Management Act (FEMA), 1999: Regulates foreign exchange transactions and related documentation requirements for international trade
Customs Act, 1962: Governs the documentation requirements for customs clearance and valuation of goods
E-invoice Rules under GST, 2020: Mandates e-invoicing for businesses above specified turnover threshold and prescribes format requirements
Export Import Policy (EXIM Policy): Provides guidelines for documentation requirements in international trade transactions
The Legal Metrology Act, 2009: Governs the declaration of quantity, measurements, and related details on commercial documents
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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