Repair Order Invoice Template for Germany

The Repair Order Invoice is an essential document in German business operations, required whenever repair services are provided to customers, whether businesses or individuals. This document type must strictly adhere to German invoicing requirements, including specific elements mandated by the Umsatzsteuergesetz (VAT Act) and Handelsgesetzbuch (Commercial Code). The Repair Order Invoice serves multiple purposes: it provides a detailed record of repairs performed, establishes the legal basis for payment, enables VAT reporting, and documents warranty claims. It must include comprehensive information about the service provider, customer, detailed service description, pricing, tax calculations, and payment terms. The document is particularly important for maintaining proper business records, tax compliance, and protecting both service provider and customer rights under German law.

1. Header Information: Company details including name, address, contact information, tax ID number (Steuernummer/USt-IdNr.), and commercial register details (Handelsregisternummer)

2. Customer Information: Complete customer details including name, address, and if applicable, customer reference number

3. Invoice Details: Invoice number, date, delivery date (Leistungsdatum), and payment terms

4. Service Description: Detailed description of repair services performed, including materials used and labor hours

5. Pricing Breakdown: Itemized list of charges, including parts, labor, and any additional services

6. Total Amount: Subtotal, VAT amount (Mehrwertsteuer), and total amount due, clearly separated and calculated

7. Payment Information: Bank details (IBAN, BIC), payment deadline, and accepted payment methods

8. Legal Notices: Mandatory legal information including payment terms and applicable warranties