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Agreement Invoice

Agreement Invoice Template for Germany

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Key Requirements PROMPT example:

Agreement Invoice

"I need an Agreement Invoice for my German IT consulting company that provides regular monthly services to multiple enterprise clients, with electronic invoicing requirements and the ability to handle milestone-based payments starting from January 2025."

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Document background
The Agreement Invoice (Rechnungsvereinbarung) is essential for businesses operating in Germany that maintain ongoing commercial relationships requiring regular billing and payment processes. This document becomes particularly relevant when parties need to establish clear, legally compliant invoicing procedures that align with German tax and commercial regulations. The agreement ensures compliance with German VAT law (Umsatzsteuergesetz), the Commercial Code (HGB), and electronic invoicing requirements, while providing a framework for handling invoice submissions, payment terms, and dispute resolution. It's commonly used in B2B relationships, especially when dealing with recurring transactions, complex billing arrangements, or when specific invoicing requirements need to be formalized between parties.
Suggested Sections

1. Parties: Full legal names and addresses of all contracting parties, including tax ID numbers and commercial register details as required by German law

2. Background: Context of the agreement and the business relationship between the parties

3. Definitions: Definitions of key terms used throughout the agreement, including payment terms, invoice periods, and service categories

4. Invoice Requirements: Mandatory invoice contents as per German VAT law, including timing and format requirements

5. Payment Terms: Payment deadlines, accepted payment methods, and late payment consequences

6. Invoice Submission Process: Process and requirements for invoice submission, including any electronic invoicing requirements

7. Dispute Resolution: Procedures for handling disputed invoices and resolution mechanisms

8. Tax Provisions: VAT and other applicable tax requirements, including reverse charge mechanisms if applicable

9. Term and Termination: Duration of the agreement and conditions for termination

10. Governing Law: Confirmation of German law application and jurisdiction

Optional Sections

1. Electronic Invoicing Provisions: Specific requirements for electronic invoicing when parties agree to use digital invoice transmission

2. Currency and Exchange Rates: Required for international invoicing arrangements when dealing with non-EUR currencies

3. Volume Discounts: Terms for volume-based pricing adjustments when applicable to the business relationship

4. Credit Note Procedures: Procedures for issuing credit notes when regular corrections to invoices are expected

5. Special Billing Arrangements: For unique billing requirements such as project-based billing or milestone payments

6. Audit Rights: Rights to audit invoice-related records when dealing with complex or high-value billing arrangements

Suggested Schedules

1. Schedule 1: Pricing Schedule: Detailed pricing information, rates, and any agreed-upon price adjustment mechanisms

2. Schedule 2: Invoice Template: Sample invoice format meeting all German legal requirements

3. Schedule 3: Service Categories: Detailed description of service categories and corresponding billing codes when multiple service types are involved

4. Appendix A: Contact Details: List of authorized contacts for invoice submission, approval, and dispute resolution

5. Appendix B: Technical Requirements: Technical specifications for electronic invoice submission if applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Agreement
Business Day
Billing Period
Credit Note
Due Date
Electronic Invoice
Invoice
Invoice Date
Invoice Details
Invoice Number
Late Payment
Payment Terms
Purchase Order
Services
Steuernummer
Umsatzsteuer-Identifikationsnummer
VAT
Working Day
Payment Method
Billing Address
Delivery Address
Commercial Register Number
Dispute Notice
Force Majeure
Interest Rate
Material Breach
Service Description
Term
Termination Date
Confidential Information
Electronic Submission System
Authorized Representative
Banking Details
Billing Currency
Exchange Rate
Payment Platform
Service Level
Tax Invoice
Valid Invoice
Relevant Industries

Manufacturing

Professional Services

Information Technology

Retail

Wholesale Trade

Construction

Healthcare

Transportation and Logistics

Financial Services

Energy and Utilities

Relevant Teams

Finance

Accounting

Legal

Procurement

Tax

Operations

Accounts Payable

Accounts Receivable

Treasury

Compliance

Relevant Roles

Finance Director

Accounts Payable Manager

Accounts Receivable Manager

Chief Financial Officer

Financial Controller

Billing Coordinator

Tax Manager

Procurement Manager

Commercial Director

Legal Counsel

Credit Controller

Business Operations Manager

Industries
Bürgerliches Gesetzbuch (BGB) §§ 241-432: German Civil Code sections covering contract law, obligations, and general terms of business that form the foundation for any contractual agreement
Handelsgesetzbuch (HGB) §§ 343-372: German Commercial Code provisions specifically governing commercial transactions and business relationships between merchants
Umsatzsteuergesetz (UStG) § 14: Value Added Tax Act section specifying mandatory invoice contents and VAT requirements for valid invoices
Rechnungslegungsvorschriften: German Invoice Regulation detailing specific requirements for invoice format, content, and validity
E-Rechnungsverordnung (E-RechV): Electronic Invoice Regulation governing the requirements for electronic invoicing, particularly relevant for B2G transactions
Aufbewahrungspflichten § 147 AO: Tax Code section on retention requirements for commercial documents, including invoices (typically 10 years)
Kleinbetragsrechnungen § 33 UStDV: Simplified invoice requirements for small amounts (up to 250 EUR) under the VAT Implementation Regulation
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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