Receipt Payment Letter Template for Germany

The Receipt Payment Letter (Quittung) is a critical document in German business and legal practice, used to formally acknowledge the receipt of payment for goods, services, or other obligations. This document type is specifically regulated under § 368 of the German Civil Code (BGB) and must contain certain mandatory elements to be legally valid. It serves multiple purposes: providing legal proof of payment, supporting tax documentation, and maintaining accurate financial records. The document is particularly important in German-speaking jurisdictions where formal documentation of financial transactions is strictly regulated and may be required for tax authorities, audits, or legal proceedings. Used across various sectors and transaction types, from simple retail purchases to complex business dealings, the Receipt Payment Letter provides security and clarity for both the paying and receiving parties.

1. Header Information: Date, location, and document identification

2. Parties: Full names and addresses of both the paying party (debtor) and receiving party (creditor)

3. Payment Details: The exact amount received, currency, and payment method

4. Payment Purpose: Clear description of what the payment was for, including any relevant invoice or contract references

5. Confirmation Statement: Explicit statement confirming receipt of payment and that the obligation has been fulfilled

6. Signature Block: Space for creditor's signature, name, and date of signing