Employment Reference Letter Template for Switzerland

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Key Requirements PROMPT example:

Employment Reference Letter

"I need an Employment Reference Letter for our Senior Project Manager who is leaving on March 15, 2025, after 5 years of service, highlighting their successful leadership of three major digital transformation projects and management of a team of 12 people."

Document background

The Employment Reference Letter is a fundamental document in Swiss employment law, mandated by Article 330a of the Swiss Code of Obligations. It is issued either upon an employee's request during employment (interim reference) or at the termination of the employment relationship (final reference). The document must provide a comprehensive evaluation of the employee's performance, responsibilities, and conduct while maintaining both truthfulness and benevolence. In Switzerland, employees have a legal right to request such a reference letter, and employers are obligated to provide one that is accurate, complete, and written in a way that doesn't unnecessarily hinder the employee's future career prospects. The letter serves as a crucial document for future employment opportunities and must be drafted in compliance with Swiss data protection laws and employment regulations.

Suggested Sections

1. Letter Header: Company letterhead with full contact details and date

2. Employee Identification: Full name, date of birth (if relevant), and position title of the employee

3. Employment Period: Precise start and end dates of employment

4. Position Description: Detailed description of the role(s) held and main responsibilities

5. Performance Assessment: Evaluation of work quality, reliability, and competence

6. Conduct Statement: Description of behavior, team interaction, and relationship with colleagues/superiors

7. Departure Information: Reason for departure (if amicable) and brief statement about the end of employment

8. Closing Formula: Standard closing with good wishes for future career

9. Signature Block: Date, place, signature(s) of authorized representative(s), and company stamp if applicable

Optional Sections

1. Special Achievements: Include when the employee had notable accomplishments or received awards

2. Training and Development: List of significant training completed or certifications obtained during employment

3. Management Responsibilities: Details about team leadership and management duties, if applicable

4. Language Skills: Assessment of language abilities if relevant to the position

5. Project Involvement: Description of significant projects when particularly relevant to future employment

6. Client Relations: Include if the employee had significant client-facing responsibilities

7. Reason for Issue: Statement indicating if this is an interim or final reference letter, only needed for interim references

Suggested Schedules

1. Performance Reviews Summary: Optional attachment summarizing formal performance reviews, if requested and agreed

2. Certificates and Qualifications: Copies of relevant certificates obtained during employment, if specifically requested

3. Project List: Detailed list of projects worked on, typically only for technical or project-based roles

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Personal Information
Employment Duration
Position Description
Responsibilities
Performance Assessment
Professional Conduct
Technical Competence
Leadership Capability
Team Collaboration
Work Quality
Initiative and Independence
Client Relations
Reason for Departure
Future Prospects
Closing Statement

Relevant Industries

Banking and Financial Services

Information Technology

Manufacturing

Healthcare

Education

Retail

Professional Services

Construction

Hospitality

Telecommunications

Insurance

Real Estate

Transportation and Logistics

Energy

Pharmaceutical

Legal Services

Public Sector

Non-Profit Organizations

Media and Entertainment

Agriculture

Relevant Teams

Human Resources

Legal

Executive Management

Administration

Operations

Corporate Services

People Operations

Employee Relations

Talent Management

Compliance

Relevant Roles

HR Director

HR Manager

Legal Counsel

Department Manager

Team Leader

Executive Assistant

CEO

CFO

COO

Division Head

Regional Manager

Project Manager

Operations Manager

Administrative Manager

Line Manager

Supervisor

Department Head

Managing Director

General Manager

Human Resources Business Partner

Find the exact document you need

Short Recommendation Letter For Job

A formal employment recommendation letter compliant with Swiss legal requirements, providing professional endorsement of an employee's skills and achievements.

How Genie AI reduced drafting time by 75% for a legal firm

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Authors

Alex Denne

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