Employment Reference Letter Template for Netherlands

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Key Requirements PROMPT example:

Employment Reference Letter

"I need an Employment Reference Letter for a senior software developer who will be leaving our company on March 15, 2025, focusing on their technical achievements and leadership in managing three major cloud migration projects."

Document background

The Employment Reference Letter is a crucial document in the Dutch employment landscape, typically requested when an employee is seeking new employment opportunities or needs to verify their employment history. Under Dutch law, specifically Article 7:656 of the Dutch Civil Code, employees have a right to request a reference letter from their employer. The document must provide accurate information about the nature of the work performed, the duration of employment, and the manner in which the employment relationship ended. It should be drafted in compliance with GDPR requirements and Dutch privacy laws, ensuring that personal data is handled appropriately. The letter serves multiple purposes, from supporting job applications to providing evidence of work experience for visa applications or professional certifications. The content must be truthful and objective, avoiding potentially discriminatory language while providing meaningful information about the employee's performance and capabilities.

Suggested Sections

1. Letter Header: Company letterhead, date, and reference number if applicable

2. Recipient Information: Full name and address of the recipient or 'To Whom It May Concern' if recipient unknown

3. Subject Line: Clear indication that this is an employment reference letter for the named employee

4. Employment Confirmation: Basic details including employee's full name, position, and dates of employment

5. Role Description: Brief overview of main responsibilities and duties performed

6. Performance Summary: Factual and objective assessment of the employee's performance and capabilities

7. Closing Statement: Professional closing with contact information for further queries

8. Signature Block: Name, position, and signature of the authorized person writing the reference

Optional Sections

1. Reason for Departure: Include only if mutually agreed with employee and departure was amicable

2. Specific Achievements: Notable projects or contributions, included when specifically relevant to the employee's future role

3. Professional Development: Training courses and certifications completed during employment, if relevant to future positions

4. Character Assessment: Commentary on soft skills and personal qualities, if specifically requested and permitted by company policy

5. Recommendation Statement: Explicit recommendation for future employment, if company policy allows

6. Salary Information: Only included if specifically authorized by the employee and relevant to the purpose of the reference

Suggested Schedules

1. Performance Reviews Summary: If relevant and authorized, summary of formal performance evaluations

2. Project Portfolio: List of major projects worked on, if applicable and non-confidential

3. Certificates and Qualifications: Copies of relevant certificates obtained during employment

4. Position History: Detailed overview of different positions held within the company, if applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Company
Employee
Employment Period
Position
Duties
Responsibilities
Department
Reporting Line
Full-Time Equivalent (FTE)
Base Salary
Employment Agreement
Performance Review
Project
Termination Date
Professional Development
Qualifications

Clauses

Company Information
Employee Identification
Employment Duration
Position Description
Responsibilities
Performance Assessment
Professional Conduct
Skills and Competencies
Project Experience
Reason for Departure
Professional Development
Contact Information
Confidentiality Statement
Data Protection
Authentication

Relevant Industries

Technology

Financial Services

Healthcare

Manufacturing

Retail

Education

Professional Services

Construction

Hospitality

Transportation

Energy

Telecommunications

Public Sector

Non-Profit

Media and Entertainment

Legal Services

Real Estate

Agriculture

Pharmaceutical

Relevant Teams

Human Resources

Legal

Administration

People Operations

Personnel Management

Corporate Services

Executive Office

Operations Management

Relevant Roles

HR Manager

HR Director

HR Business Partner

People Operations Manager

Talent Acquisition Specialist

Department Manager

Team Leader

Managing Director

CEO

COO

Office Manager

Executive Assistant

Legal Counsel

Company Secretary

Operations Manager

Administrative Manager

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Authors

Alex Denne

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