Employment Reference Letter Template for Canada

An Employment Reference Letter is a crucial document in the Canadian employment landscape, serving as a formal communication between former and prospective employers. It is typically requested during job applications, visa processes, or educational admissions. The document must be carefully crafted to comply with Canadian federal and provincial legislation, including privacy laws (PIPEDA), human rights legislation, and employment standards. The letter provides verification of employment, details about job responsibilities, and professional assessment while avoiding discriminatory language or unsubstantiated claims that could lead to legal liability. It should be written on company letterhead and include specific, factual information about the employee's tenure, role, and performance, with careful consideration given to the level of detail provided and any confidentiality obligations.

1. Letter Header: Company letterhead including company name, address, and contact information

2. Date: Current date when the reference letter is written

3. Recipient Information: Name and address of the recipient (if known) or 'To Whom It May Concern'

4. Employment Verification: Confirmation of employment period, position(s) held, and employment status

5. Role Description: Brief overview of the employee's main responsibilities and duties

6. Performance Assessment: Factual statements about the employee's performance, achievements, and contributions

7. Professional Qualities: Description of the employee's key skills, competencies, and professional attributes

8. Closing Statement: Recommendation statement and invitation for further contact if needed

9. Signature Block: Writer's name, title, contact information, and signature