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Salary Increase Rejection Letter
"I need a Salary Increase Rejection Letter for a senior software engineer who requested a 25% raise, explaining that while their performance is good, our company-wide salary freeze until March 2025 prevents any increases at this time."
1. Letter Header: Company letterhead, date, reference number, and employee details including name, employee ID, and department
2. Subject Line: Clear indication that this relates to the salary increase request
3. Request Acknowledgment: Recognition of the employee's request for a salary increase and when it was received
4. Decision Statement: Clear and direct statement of the rejection decision
5. Explanation: Professional explanation of the reasons for rejection, such as business conditions, performance metrics, or timing
6. Closing Statement: Professional closure acknowledging the employee's value to the organization
7. Signature Block: Name, title, and signature of the authorized person (usually HR Manager or Department Head)
1. Future Review Timeline: Include when there's a possibility for review in the near future, specifying when the employee can reapply
2. Alternative Benefits: Include when offering other forms of compensation or benefits in lieu of salary increase
3. Performance Improvement Areas: Include when rejection is performance-based and specific improvements could lead to future approval
4. Appeal Process: Include when company policy allows for formal appeals of salary decisions
5. Development Opportunities: Include when suggesting training or development paths that could lead to salary increases
1. Performance Review Summary: If rejection is performance-based, attach recent performance evaluation results
2. Salary Review Policy: Company policy regarding salary reviews and increase criteria
3. Market Compensation Data: If relevant, include data showing current salary is within market range
Authors
Banking & Financial Services
Technology
Healthcare
Retail
Manufacturing
Construction
Education
Professional Services
Hospitality
Real Estate
Energy
Telecommunications
Transportation & Logistics
Media & Entertainment
Human Resources
Finance
Legal
Operations
Senior Management
Administration
Compensation and Benefits
Human Resources Director
HR Manager
Compensation and Benefits Manager
HR Business Partner
Department Manager
Line Manager
Finance Director
Chief Financial Officer
Managing Director
CEO
Operations Manager
General Manager
HR Administrator
Personnel Manager
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